Job Title: Professional Secretary
Organisation: World Health Organisation (WHO)
Duty Station: Kampala, Uganda
Grade: GS-04
Reports
to: WHO
Representative
to: WHO
Representative
Internal
Vacancy Notice No.: GS/UGA/2014/04
Vacancy Notice No.: GS/UGA/2014/04
About WHO:
The World Health Organisation (WHO) is the
directing and coordinating authority for health within the United Nations
system. WHO is responsible for providing leadership on global health
matters, shaping the health research agenda, setting norms and standards,
articulating evidence-based policy options, providing technical support to
countries and monitoring and assessing health trends.
directing and coordinating authority for health within the United Nations
system. WHO is responsible for providing leadership on global health
matters, shaping the health research agenda, setting norms and standards,
articulating evidence-based policy options, providing technical support to
countries and monitoring and assessing health trends.
Key Duties and Responsibilities: The Professional Secretary will be under the supervision of
the Operations Officer and Health Systems cluster Lead, and general guidance of
the WHO Representative, the successful candidate will perform the following
duties:
the Operations Officer and Health Systems cluster Lead, and general guidance of
the WHO Representative, the successful candidate will perform the following
duties:
- Prepares correspondence for
the supervisor’s signature, ensuring that spelling, punctuation and format
are correct, checks enclosures, Attachments and addresses. - Arranges appointments for the
Life Course Team, receives visitors, places and screens telephone calls,
and responds to routine requests for information. - Makes travel arrangements for
the Life Course Team and other staff of Family and Reproductive
Health Area of work. - Intuitively monitors the
cluster budget by maintaining summary sheets of expenditure by Awards. - Takes minutes of the cluster
meeting as required. - Maintains filing system for the cluster on various subjects.
- The incumbent maintains and
updates proficiency in the use of modern office technology through
in-house courses, on-the-job training or self-training. - He/she keeps abreast of changes in procedures and practices,
rules and regulations, organizational structure, in the department, the
cluster and WHO, to be able to brief others and explain procedures. - Perform any other duties
assigned by the WHO Representative.
Qualifications, Skills and
Experience:
Experience:
- The ideal United Nations WHO
applicant should possess a Diploma or University Degree in Secretarial
Duties from a recognised Institution.
- A minimum of five years’ experience
as a professional Secretary. - Past experience with UN will
be an added advantage. - Excellent communication skills
i.e. ability to communicate in an incredible and effective way; - High results -orientation;
- Knowing and managing yourself;
Languages
Proficiency: Thorough knowledge of both
spoken and written English. Working
knowledge of French and Swahili would be added advantage.
Proficiency: Thorough knowledge of both
spoken and written English. Working
knowledge of French and Swahili would be added advantage.
How to Apply:
All candidates who desire to work in the
United Nations’ World Health Organisation should send their applications
accompanied by detailed updated Curriculum Vitae and copies of certificates,
diplomas and testimonials should be addressed to:
United Nations’ World Health Organisation should send their applications
accompanied by detailed updated Curriculum Vitae and copies of certificates,
diplomas and testimonials should be addressed to:
The WHO Representative, 60 Prince Charles
Drive, P.O. Box 24578 Kampala, Uganda
Drive, P.O. Box 24578 Kampala, Uganda
N.B: Only shortlisted candidate will be contacted.
Deadline:
23 May, 2014
23 May, 2014
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