UN Jobs – Human Resources Assistant at United Nations Regional Service Centre Entebbe (RSCE)

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Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Grade: GL-4
Vacancy Announcement Number: RSCE-2014-GS-HRS-003
Reports to: Unit Chief
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSCE will be achieved through the redeployment of resources from the regional missions it serves.
Key Duties and Responsibilities
1. Recruitment and Placement:
  • Actively participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, assist the head of Unit in preparing and conducting preliminary interviews, roster searches for vacancies and identifying short-lists of candidates.
  • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Supports in organizing and coordinating competitive recruitment examinations.          
  • Manages the maintenance of vacancy announcement files and tracking status of vacancy announcements.
  • Reviews and processes personnel actions through IMIS.
  • Advises staff administrative matters.
2. Administration of Entitlements:
  • Reviews and processes requests for entitlements and claims.
  • Maintains IMIS entitlements reference tables.
3. General:
  • Carries out staff exit interviews for separating staff and assists him/her in final arrangements.
  • Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
  • Conducts research on a range of HR related issues and assists in the         preparation of notes/reports.
  • Offers general office support services; processes, drafts, edits, proof reads and finalizes for signature/approval a variety of correspondence and other    communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
  • Prepares written response to queries concerning HR related matters.
  • Performs any other duties as required.
Qualifications, Skills and Experience:
  • The candidate must hold a High school diploma or equivalent is required. A certificate in business administration, finance, or human resources will be an added advantage.
  • A minimum of four (4) years progressively relevant experience in human resources management, administrative services or related area.
Language: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Personal Competencies:
Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful     situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input    by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks; meets timeline for delivery of products or services to client.
How to Apply: 
All suitably qualified and interested candidates should send their applications to the following address: rsce-hrs-recruitmentservices@un.org or hand deliver them to: United Nations Regional Service Centre Entebbe RSCE – Entebbe Support Base, Buku Road P.O Box 710, Uganda. All applicants are encouraged to apply by e-mail and must include the Vacancy Announcement Number and the Job Title.
The completer applications must include the following documents:
  • Cover Letter (letter of motivation or application letter);
  • The United Nations Personal History form (P-11), Download Here.
  • Academic Certificate(s) and/or High School/Secondary Diploma;
  • Copy of birth certificate; or copy of National ID; or copy of National Passport
  • Internal candidates must submit the two (2) most recent performance evaluations (e-PAS).
Deadline: 6th June, 2014
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