Job Title: Finance Officer
Organisation: Stop Malaria
Project (SMP)
Project (SMP)
Funding Source: USAID
Duty Station: Kampala,
Uganda
Uganda
About USAID SMP Background:
The Stop Malaria Project (SMP) is a six-year USAID funded initiative
awarded in September 2008 The project is being implemented by a consortium of
partners led by the Johns Hopkins University, Bloomberg School of Public
Health, Center for Communication Programs (JHU/CCP). Other Partners include
Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and
Infectious Diseases Institute Limited (IDI).
awarded in September 2008 The project is being implemented by a consortium of
partners led by the Johns Hopkins University, Bloomberg School of Public
Health, Center for Communication Programs (JHU/CCP). Other Partners include
Malaria Consortium, Communication for Development Foundation Uganda (CDFU) and
Infectious Diseases Institute Limited (IDI).
Job Summary: The Finance
Officer will provide professional and technical accounting services for Stop
Malaria Project (SMP).
Officer will provide professional and technical accounting services for Stop
Malaria Project (SMP).
Key Duties and
Responsibilities:
Responsibilities:
- Offer technical guidance and assistance to
establish financial management systems and to prepare financial reports
using QuickBooks and monthly imprest reporting. - Review payment vouchers, code and post all
financial transactions in QuickBooks and ensure that accurate and timely
accounts are submitted in accordance with CCP regulations. - Keep records of VAT payments, and submit
documentation to USAID for reimbursement - Compile and submit the annual USAID VAT
report to the Finance Manager - Maintain records of disbursements and
receipts on a daily basis. - Prepare quarterly projections of
expenditures for submission to JHUCCP Baltimore with monthly financial
reports - Prepare local purchase orders and
consulting agreements with appropriate documentation. - Follow up the accountability of financial
transactions with staff members. - Review travel expense reports and process reimbursements.
- Actively participate in all aspects of the
procurement management process, including but not limited to
drafting/advertising requests for bids specifications and/or SOWs. - Establishing criteria for evaluation,
documenting the process, ensuring selections are based on solid rationale,
ensuring the integrity of the procurement process at each step,
maintaining complete procurement files, etc. - Review and seek approval for activity
budgets. - Compile cost share documentation for JHU
CCP and other Partners - Maintain bank reconciliations, creditors
and debtors ledgers. - Follow up financial transactions with
staff members, other agencies & vendors. - Technically support non-finance staff
through in-house trainings. - Make certain that a proper filing system
is in place for easy accessibility of documents. - Research and prepare recurring and adhoc financial
reports (work plan updates, pipelines, etc.) for program staff - Stay abreast of USAID, Donor, JHU, and CCP
rules, regulations, and guidelines and provide guidance to program staff
as required. - Act as a focal liaison with the bank on
general issues including exchange rates, electronic systems, etc. - Make periodic field visits as necessary to
provide financial support - Perform compliance checks to ensure
integrity of program financial management
Qualifications, Skills and
Experience:
Experience:
- The USAID SMP Finance Officer must hold a
Bachelor’s Degree in Commerce, Accounting, Business Administration, or
its equivalent in related fields OR Completed professional qualification
in ACCA, CPA, CIMA; - Computer literacy skills with practical
experience in use of accounting packages, especially QuickBooks; - Five or more years’ experience in Finance
on a US government funded project required; - Prior experience with procurement
regulations and procedures required
- Extensive knowledge of Generally Accepted
Accounting and Auditing Principles and laws, rules and regulations related
to accounting; - The ideal candidate must be extremely
knowledgeable with financial management; - Good familiarity with USAID/ US government
federal regulations i.e 22 CFR 226, 228 and 2 CFR 230 and the ADS 310; - Excellent command of QuickBooks;
- Keen eye for detail
- Excellent analytical and result-oriented
skills; - Fluent in English, both written (spelling,
style and grammar) and spoken. - Excellent communication skills including
written (spelling, style and grammar) and spoken
How to Apply:
All interested job applicants should send copies of
their CVs, academic transcripts/testimonials and three professional
referees to:
their CVs, academic transcripts/testimonials and three professional
referees to:
Johns Hopkins University,
Center for Communication Programmes,
Plot 15 Binayomba Avenue, Bugolobi
(Same street as Royal suites and Ambrossoli International School) Attn:
HR Manager.
HR Manager.
Please submit your CV of not more than 3 pages typed and a letter of
interest not more than 1 page typed. Please write on the envelope what position
you are applying for.
interest not more than 1 page typed. Please write on the envelope what position
you are applying for.
Deadline: 14th April, 2014
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