USAID QED Group Career Jobs – Operations Assistant

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Organization: QED Group, LLC
Project: USAID/Uganda Monitoring, Evaluation and Learning
Project
Duty Station: Kampala, Uganda
Reports to:  Director of Finance and Administration
About QED:
The QED Group, LLC is a full-service international
development firm that provides practical solutions to social
problems through sound analysis, proven management techniques, and
creative implementation. We focus our efforts on two core practice areas: Monitoring
& Evaluation and Knowledge Management. We work with U.S. agencies and
overseas governments, international donors, private-sector clients, and
PVOs/NGOs in more than 80 countries around the world. Key clients include
USAID, the U.S. Department of State, the Centers for Disease Control and
Prevention, the U.S. Department of Agriculture, and the U.S. Trade and
Development Agency.
About USAID Project:
The USAID/Uganda Monitoring, Evaluation and Learning project (Learning
Contract) is the five-year organizational program support vehicle through which
USAID/Uganda will pursue realizing its development objectives within the
complicated and shifting Ugandan development context.  The purpose of
the Learning Contract is to provide monitoring, evaluation and learning support
services and build capacity of USAID/Uganda to implement USAID’s Collaborating,
Learning, and Adapting methodology to strengthen the implementation of
USAID/Uganda’s Country Development Cooperation Strategy and enhance USAID’s
organizational effectiveness. 
Job Summary: The QED Group Assistant will support the
Director of Finance and Administration with Human Resources and other
Operational tasks. 
Key Duties and Responsibilities:
  • Coordinate recruiting efforts by
    advertising positions, reviewing applications for compliance and entering
    applicant data into a tracker, providing technical evaluation committee
    with evaluation forms and interview questions, validate information
    submitted in Biodata forms and checking past performance references
  • Support logistics for short term
    consultants including airport pick up/drop off, hotel reservations, cell
    phone service, local transportation and any other needs
  • Coordinate workshops, trainings and
    conferences by including preparing participant sign in sheet, collecting
    RSVPs, preparing badges, finalizing agenda, refreshments, venue,
    microphone, projector and other logistics
  • Responsible for maintaining HR filing system
    up to date and complete, including completing file checklists for each
    employee, etc.
  • Serve as a focal person in the office for
    employee requests regarding benefits, allowances and/or policy questions.
  • Collecting and verifying timesheets for
    all project staff, including short term consultants
  • Preparing annual local holiday list and
    ensuring it is approved by the Home Office
  • Coordinating annual employee performance
    evaluation process, tracking which employees have completed it, providing
    employees with relevant forms and follow up with supervisors to obtain
    input
  • Regularly collects and reviews project
    vehicle logs to ensure they are complete
  • Serve as point person for vehicle
    requests, maintaining a schedule of vehicle movements for the week
  • Perform any other operational tasks as
    requested by the Director of Finance and Administration
Qualifications, Skills and Experience:
NOTE:  All applicants must address
each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The applicant should hold a college degree
    in human resources, finance, economics, political science, or social
    sciences.
  • At least three years of progressively
    responsible experience in the public sector or the NGO community and at
    least two years focusing on Human Resources or Operations.
  • Language Requirement:  Must be fluent in the English
    language. 
  • Knowledge and familiarity with Ugandan
    society economy and government structure,
  • Must be familiar with the principles of
    management in a broad range of administrative activities (operations,
    organizational, procurement, records) as well as basic principles of
    working with local government institutions.
  • Excellent interpersonal and computer
    skills are required.
How to Apply:
All suitably qualified candidates who desire to join the USAID QED
Group in the aforementioned capacity should send an updated CV and cover letter
expressing interest to: qed.uganda.recruitment@gmail.com with the subject line
ATTN: Uganda Operations Assistant
NB: Only qualified
applicants will be contacted.
Deadline: 22nd April, 2014

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