The Ugandan Jobline

• United States Agency for
  International Development (USAID)
• Centers for Disease
  Control
• Peace Corps

Job Summary: The Project Accountant reports directly to the Chief Accountant, and
serves as the principal expert for all program budgeting, accounting, financial
analysis, and reporting functions for USAID/UGANDA. The incumbent provides
professional advice to USAID/UGANDA and Mission staff on USAID accounting and
financial management regulations. The incumbent provides expert advice on
financial matters relating to project accounting, analysis and financial
reporting (both written and oral presentations). Specifically, the incumbent is
accountable for:

• Ensuring the
  establishment and maintenance of financial systems, records and documents
  that are legal, ethical, accurate and complete;
• Enhancing effective
  operational and development program/project design, implementation,
  monitoring and evaluation and close-out procedures by analyzing and
  interpreting accounting theories, principles, systems, data and reports;
• Technically support the
  Financial Analysts (FA) in determining the financial feasibility of and
  practical methods for financing development assistance projects to support
  program viability and sustainability;
• Support the FAs in
  advising host country officials, as required, on special USAID and U.S.
  Congress financial requirements in the implementation of projects in order
  to create effective partnerships in development; and
• Ensuring integrity of the
  accounting systems by conducting constant review and evaluation of
  internal accounting and control procedures and coordinating responses to
  audit recommendations including development of corrective systems or
  procedures as they relate to USAID / Uganda accounting division.

• The incumbent will review
  all Limited Scope Agreements (LSGA), Development Objective Agreements
  (DOAGs), Modified Acquisition and Assistance Request Documents (MAARDs),
  contract, grants, awards and other obligating documents for accuracy and
  records accounting strip codes on them into the Phoenix accounting system.
  Makes commitments and obligations of program funds, including but not
  limited to, the following: purchase orders (through the Ariba procurement
  system); travel requests and travel authorizations (through the E2 travel
  system); personal services contracts; leases; grants and cooperative
  agreements (incumbent will have a reviewer role in the Agency’s requisition
  system GLAAS). As required, prepares the following: journal vouchers;
  increases or decreases to existing obligations; corrections to
  obligations; and transfers of disbursements between appropriations.
  Performs on continuing basis a de-obligation review of un-liquidated
  obligations; prepares journal vouchers to de-obligate funds as required.
  Resolves all ongoing difficulties in processing commitments and
  obligations of project funds. Advises US Mission personnel on current
  changes in internal OFM procedures and practices. Responsible for assuring
  that effective controls are in place for the efficient processing of funds
  to a wide range of complicated grants and cooperative agreements, which
  require longterm USAID professional knowledge of technical procedures. The
  current program consists of projects with many sub-regional projects
  implemented by contractors, private voluntary organizations (PVOs), and
  non-government organizations (NGOs).
• 1221 Reconciliation: Performs 1221 reconciliation with USDO and Treasury, and works
  closely with the Phoenix Coordinator on utilizing the eCART system.
  Reviews and analyzes the 1221 reconciliation report on monthly basis.Works
  in liaison with State/FMC, AID/W FM, FSC/Charleston, and BFC/Kansas to
  resolve un-reconciled items (both current and outstanding) and initiate
  necessary action for its final closure. In conjunction with the Phoenix
  Coordinator, reports outstanding 1221 items to the Chief Accountant.
  Prepares IPAC and reconciliation of transactions issued by Treasury Department’s
  Financial Center in Kansas City. Reconciles FSN PSC payroll transactions
  and works with the Payroll Center (currently Lima) to resolve outstanding
  items. Works with the Administrative Assistant to ensure that bills are
  generated for medical evacuation travel authorizations, and government
  funds recovered. Processes IPACs received from AID/Washington and other
  AID Missions. Initiates transfers between appropriations and prepares SF-
  1097.
• Value Added Tax (VAT): Responsible for reviewing and verifying for accuracy all the
  VAT invoices/receipts for all the 35 USAID-funded Grantees, including
  AID/W funded activities, ensuring that documentation comply with the
  Uganda Revenue Authority (URA) requirements. Process and submit VAT and
  Duty Tax on fuel claims for OE, USAID Programs and on behalf of USAID
  implementing partners. Maintains a master worksheet for tracking
  individual program funded VAT claims against reimbursements. The project
  accountant serves as the first line contact in providing guidance/advice
  on all matters relating to VAT claims to USDH personnel and USAID
  contractors and grantees, including interaction with senior officials of
  the Government of Uganda (GOU), Ministry of Finance, Planning and Economic
  Development (MOFPED), Ministry of Foreign Affairs (MFA) and Uganda Revenue
  Authority (URA). The incumbent is responsible for directing contractors on
  policy procedures related to VAT as well as Mission personnel. The
  incumbent drafts all correspondence to the GOU officials, including the Minister
  and Permanent Secretary, Ministry of Finance and Economic Development,
  regarding VAT refunds for signature by the Front Office. Follows up on the
  payments and collects checks from both the Uganda Revenue Authority and
  the Ministry of Finance and Economic Development. Also, prepares
  spreadsheets documenting VAT for USAID and its implementing partners. On
  regular basis, provides a report on the outstanding VAT refunds for USAID
  and its implementing partners, including Section 579 Violations by GOU. Ensures
  integrity and equitable distribution of Mission VAT reimbursements to OE
  and Program.
• Analysis and
  reporting: Advises Financial Analysts on
  the current fiscal status of projects and programs under their
  jurisdiction. Provides a wide range of accounting reports as requested.
  Serves as the accounting backstop across all Development Objectives. This
  includes providing guidance and advice to Financial Analysts, activity
  managers, Contracting Officer’s Representatives (CORs), and Office
  Directors on accounting transactions and the development of accurate
  accrual information. Once the accrual information is generated the
  incumbent is responsible for ensuring the accuracy of the accrual and is
  then responsible for recording the accrual into the accounting system.
  Closely works with financial analysts assigned to each Technical Office to
  ensure accurate projections of FSN and US PSC budgets, and recurring
  office costs. Periodically advises EXO/PER on current status of PSCs.
• Performs end of the
  quarter and end of month procedures such as 1311 reviews, accruals,
  pipeline review, and reconciliation of old items on the USDO1221 reports.
  Performs continuous review of program obligations and commitments to
  ensure validity of un-liquidated balances and assuring adequate
  documentation as required by law. Monitors and tracks the various
  obligations and expenditures funded against the various program funded
  Miscellaneous Obligations (MO). Updates the excel worksheets for the
  various MOs in order to keep the records current and to track obligations
  and disbursements for obligating documents closeouts. Develop closeout
  procedures for end of quarter 1311 (de-obligation) Review exercises,
  ensuring obligations are valid, and de-obligate the unneeded un-liquidated
  balances for OE and program funded obligation documents, e.g. purchase
  orders, TAs and contracts.
• Develops, maintains and
  manages detailed and complex excel worksheets for split-funded
  procurements and coordinates with EXO procurement personnel to ensure that
  all program-funded procurements contain specific and accurate information,
  and that relevant funding sources are identified prior to forwarding to
  FMO for funds availability certification. Maintains worksheets for
  split-funded costs to ensure that all the allocable costs are distributed
  in accordance with Cost of Operations Budget memoranda.
• Offers technical
  guidance, direction and or training to host country, grantee and
  institutional contractors’ financial staff on USAID accounting and
  financial reporting requirements, and interprets USG fiscal regulations as
  necessary to ensure compliance with USAID fiscal management policies and
  procedures. Monitors contract execution and reports on contract status,
  problem and needed amendments. Participates in the development, installation,
  modification and implementation of any new and revised procedures and
  practices which impact the Mission project accounting system.
• Initiates communications
  with FM/Washington regarding all letters of credit and close-out
  reconciling items with AID/W, IPVO and local grantee/contractor. This is
  accomplished through independent contact with the grantee/contractors,
  working closely with the COR/activity manager and contracting officer.
• Performs any other duties
  required in order to maintain official operations of the office and any
  other functions as deemed necessary by the Chief Accountant and
  Controller. 

• The USAID Project
  Accountant must possess a good university degree in accounting, finance,
  or business administration is required. A professional certification,
  (e.g. CPA or ACCA) is desired but not required.
• At least six years of
  progressively responsible experience in professional accounting, financial
  analysis or auditing is required.
• Extensive knowledge and
  understanding of USAID specific procedures, regulations, and methods will
  be provided. Orientation to working from a donor-Agency perspective etc.
  will be provided.
• Formal training to
  maintain professional capability in the accounting field and other courses
  offered for professional USAID staff will be provided as appropriate and
  courses seminars conference and other activities in fields related to the
  function and needed to maintain and update professional qualifications,
  will be provided as they become available, subject to the availability of
  funds.
• Detailed knowledge and
  understanding of professional accounting principles, theories, practices
  and a thorough knowledge of laws, regulations, and procedures governing
  USAID financial management is required. Must understand USAID’s
  organization and operational standards and be familiar with USAID project
  policies and processes. The incumbent should have a knowledge and
  understanding of the different branches of the GOU in order to enhance
  effective communication and to develop consensus on financial management
  of programs/projects.
• The incumbent must be
  able to analyze accounting processes and identify practices and procedures
  that require correction or modification.
• The USAID Project
  Accountant must be able to efficiently formulate recommendations for
  maintaining specialized segments of accounting systems.
• The incumbent must have
  excellent verbal communication skills, tact and diplomacy in order to
  establish and develop sustainable working relations and a high level of
  trust with mid-level GOU officials when dealing with Value added Tax.
  Excellent mathematical and writing skills are required in order to prepare
  regular and often adhoc reports including data calls from
  USAID/Washington. The ability to work effectively in a team environment
  and to achieve consensus of fiscal policy and accounting practices is
  necessary. The work requires extremely good understanding of excel and
  other computer skills in order to manage the accounting system.
• Language Proficiency: Level IV (fluent) English language proficiency, speaking and
  writing is required. 

• Universal Application for
  Employment as a Locally Employed Staff or Family Member (DS-174) Download
  it Here.
• A current resume or
  curriculum vitae.
• Candidates who claim US
  Veterans preference must provide a copy of their Form DD-214 with their
  application.  Candidates who claim
  conditional US Veterans preference must submit documentation confirming
  eligibility for a conditional preference in hiring with their application.
• Any other documentation
  (e.g. essays, transcripts/certificates, awards) that addresses the
  qualification requirements of the position as listed above.

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