Program Administrator USP Career Job at Uganda Christian University (UCU)

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Organisation: Uganda Christian University (UCU)
Duty Station:  Mukono, Uganda
About UCU: 
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
In 2004, the Government of Uganda granted a charter to Uganda Christian
University – the highest level of national accreditation. UCU was the first
private University to receive such a charter from the Government.
Lecturer – Development Studies New!
Job Summary: The Program
Administrator will guarantee the successful running of the USP office by taking
leadership on administrative responsibilities and otherwise supporting the USP
Director as necessary.
Key Duties and
Responsibilities: 
1. Departmental Financial Accountability:
  • Coordinate with DVC (F&A) and
    Directorate of Finance/Accounts Office
  • Follow up requests for funds as initiated
    by USP Director
  • Organize and submit all departmental
    accountability
  • Maintain records compatible with UCU
    accounting system
2. Office Administration:
  • Manage the office cleaner, driver, and
    administrative assistant
  • Oversee human resource details
  • Track annual leave and compensation days
  • Ensure stock of necessary office supplies
3. Transportation Coordination:
  • Coordinate schedule of USP van
  • Coordinate use of private hire vehicles
    for additional office and student practicum travel
  • Coordinate transportation requests for
    departmental travel
  • Use Microsoft Excel to develop clear
    transportation schedules and communication schedules to all members of
    department.
4. Interdepartmental Coordination:
  • Coordinate between full-time and part-time
    USP lecturers and Academics Office and Payroll Office.
  • Communicate with UCU departments as
    necessary
  • Registrar’s Office regarding the time
    table and student enrollment
  • Office of Records regarding transcripts
  • Facilities and Capital Projects
  • University Information Systems
  • Security
5. Mukono Home Stay Coordination:
  • Recruit, orient, evaluate and maintain
    communication with families
  • Oversee work of home stay coordinators
  • Orient and debrief students
  • Maintain clear records of students and
    host families used each semester
6. Rural Home Stay Coordination
  • Recruit, orient, evaluate and maintain
    communication with families
  • Manage work of home stay coordinators
  • Orient and debrief students
  • Maintain clear records of students and
    host families used each semester
  • Travel with students to rural home stay
    location for one week each semester
Qualifications, Skills and
Experience: 
  • The ideal candidate for the aforementioned
    administrative opportunity should hold a good bachelor’s degree (required)
    and some post-graduate training.
  • Three or more years’ professional work
    experience.
  • Demonstrate excellent command of written
    and oral English.
  • Computer literacy skills, particularly
    Microsoft Word and Excel.
  • Prior experience in financial accounting.
  • Excellent interpersonal skills and the
    ability to deal professionally in a cross-cultural work environment.
  • Be willing to work flexible hours
    including evenings, weekends and overnight travel and be available by
    phone outside of normal office hours.
  • Be willing to reside in the Mukono area.
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three references.
Please remember to attach two (2) copies of academic and professional
certificates and transcripts
To:
The Director of Human Resource & Administration
Uganda Christian University
Pilkington Building
Po Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
Deadline: Thursday, 17th April 2014 by 5:00p.m.

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