Job Title: Senior Finance Officer
Organisation: John Snow, Inc
(JSI)
(JSI)
Funding Source: United
States Agency for International Development (USAID)
States Agency for International Development (USAID)
Project Name: Strengthening
Partnerships, Results and Innovations in Nutrition Globally (SPRING) Project
Partnerships, Results and Innovations in Nutrition Globally (SPRING) Project
Duty Station: SPING Uganda
Head Office, Mbarara, Uganda.
Head Office, Mbarara, Uganda.
Reports to: Operations Manager
About USAID Project:
JSI has received funding from the United States Agency for
International Development (USAID) to implement the Strengthening Partnerships,
Results and Innovations in Nutrition Globally (SPRING) Project to work in the
Southwest of Uganda with a focus on strengthening the treatment and preventive
nutrition services in health facilities, and overseeing the implementation of
specific tasks that strengthen food fortification efforts nationally.
International Development (USAID) to implement the Strengthening Partnerships,
Results and Innovations in Nutrition Globally (SPRING) Project to work in the
Southwest of Uganda with a focus on strengthening the treatment and preventive
nutrition services in health facilities, and overseeing the implementation of
specific tasks that strengthen food fortification efforts nationally.
Job Summary: The Senior
Finance Officer (SFO) manages the SPRING/ Uganda accounting functions,
including the work of the accounting assistants, in order to ensure the timely
and accurate processing, payment and reporting of SPRING/ Uganda financial and
accounting information. This vacancy entails responsibility and timeline
management for the proper preparation and submission of various required
accounting and financial reports on a monthly basis HQ/Washington.
Finance Officer (SFO) manages the SPRING/ Uganda accounting functions,
including the work of the accounting assistants, in order to ensure the timely
and accurate processing, payment and reporting of SPRING/ Uganda financial and
accounting information. This vacancy entails responsibility and timeline
management for the proper preparation and submission of various required
accounting and financial reports on a monthly basis HQ/Washington.
Key Duties and Responsibilities:
- The SFO will be responsible for the
preparation of bank reconciliation, monthly field reports on SPRING/Uganda
expenses (including any satellite office expenditures) to HQ, monthly
payroll including remittance of the necessary taxes to the authorities,
process payment vouchers and creditors reconciliation. - Responsible for all accounting
transactions are prepared accurately and in a timely way, with all
expenditures supported by appropriate approvals and proper documentation
that complies with JSI and USAID reporting requirements. - In charge of all field accounts and
related financial reports are submitted to JSI headquarters to ensure the
accurate and timely provision of SPRING/Uganda financial reporting. - Offer support to track SPRING/Uganda
expenditures by activity and/or funding source. - Oversee and manage the monthly close out
process, print QuickBooks financial reports and submit to the Operations
Manager for review and submission to HQ/Washington. - Quickly respond to various queries
concerning the monthly vouchers, ensuring that the submission of monthly
accounts is submitted to HQ/ Washington no later than 10th of each month
for the previous month. - Prepare monthly field office advance
request and bank reconciliation for submission to HQ/DC. - The SFO will also prepare bi-monthly staff
payroll and monthly NSSF & PAYE submissions to the relevant
authorities. - Review all vendor invoices for
conformity/compliance to purchase orders or contracts before processing payments
in QuickBooks. - Prepare payment vouchers and cheques, code
and post all financial transactions in Quick Books. - Review consultant payments based on
approved time sheets and contracts from Administration Officer and then
submit them to Operations Manager for approval. - Review expense reports to ensure they have
the required documentations as specified in procedures. Submit them to the
Operations Manager for approval. - Work in close collaboration with the
Operations Manager and HQ Finance and Operations Manager, track SPRING/
Uganda expenditures by activity and provide additional review and analysis
as requested. - Support the annual work plan budget
development process. - Responsible for the coordination on
financial matters with third parties like vendors, banks and statutory
bodies like URA, NSSF, etc. - Offer technical support to the Operations
Manager with tracking and liquidation of advances and follow up with staff
for reconciliation. - Compile VAT returns, take charge of all
VAT issues, and process VAT claims - Provide supervisory line management and
technical guidance to the Assistant Accountants. On a monthly basis,
receive and reconcile local field accountabilities and incorporate them
into the main report for submission to HQ. - Release all cash disbursements for
programme activities - The job holder will also serve as the
banking agent for the organisation - Provide in-house finance training whenever
need arises - Review and oversee the filing by the
Assistant Accountant on a monthly basis - Perform any other duties as may be
assigned by the Operations Manager.
Qualifications, Skills &
Experience:
Experience:
- The prospective USAID project employee
should possess a University degree in Business Studies (Finance or
Accounting option) or Professional Qualifications such as ACCA, CPA etc.
Additional relevant qualification will be an additional advantage - A minimum of five (5) years’ work
experience in financial management. - Prior experience of accounting/audit of
International Donors program funds - Good understanding and familiarity with
USAID and JSI regulations and procedures desirable - Financial/auditing background skills
- Excellent written and oral communication
skills - Computer literacy skills i.e. proficiency
in Microsoft Excel, Quick Books - Demonstrated excellent interpersonal, managerial
and organizational skills - Possess the ability to pay attention to
detail - Strong skills in teamwork
- High degree of integrity
- Possess the ability to work on own
initiative - Highly proactive attitude.
How to Apply:
If you deem yourself ideal for this job opportunity, then send your
application to:
application to:
The Country Manager
SPRING Uganda
JSI Research and Training Institute
Block 01 Plot 295, Kaciika, Kacence,
Mbarara – Uganda
Tel +256 (486) 660012
OR on 2nd Floor, UHMG House,
Plot 20 – 21/27 – 28, Martyrs Crescent, Ntinda,
Kampala – Uganda.
Or by e-mail to: [email protected]
Deadline: 7th March,
2014 by 1.00pm.
2014 by 1.00pm.
SPRING will contact only the short-listed applicants.
NB: JSI is an Equal
Opportunity, Affirmative Action Employer committed to workplace diversity. We
are committed to providing equal employment opportunities for all qualified
applicants and employees without regard to age, race, color, national origin,
ancestry, creed, religion, gender, disability, marital status, genetic
information, or political affiliation in any employment decisions.
Opportunity, Affirmative Action Employer committed to workplace diversity. We
are committed to providing equal employment opportunities for all qualified
applicants and employees without regard to age, race, color, national origin,
ancestry, creed, religion, gender, disability, marital status, genetic
information, or political affiliation in any employment decisions.
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