Job Title: Chief Administrative & Financial Officer
Organisation: Africare
Project: OVC RFA
Duty Station: Kampala, Uganda
Reports to: Chief of Party (COP)
About Africare:
Africare is a leader among private, charitable U.S. organizations assisting Africa. Africare is also the oldest and largest African-American led organization in the field. Africare’s programs address needs in three principal areas: Agriculture & Food Security, Health & HIV/AIDS, and Water, Sanitation & Hygiene. Throughout its 40-year history, Africare has reached 30 million people across the continent with innovative, sustainable, culturally appropriate and life-changing projects to improve the quality of life in communities throughout Sub-Saharan Africa. Africare’s 1,400 staff members operate in 19 countries across Africa. Headquarters is based in Washington, DC where the President’s office and the Finance, Development, and Operations Departments are based.
Job Summary: The Chief Administrative and Financial Officer (CAFO) for an anticipated five-year, $25 million Orphans and Vulnerable Children RFA for Uganda. The program attempts to achieve the goal of improved health, nutrition, education and psychosocial wellbeing, and reduced abuse, exploitation and neglect among OVC and youth. The program is one of several large-scale investments being made under USAID in Uganda and is expected to work in tandem (layer, integrate, sequence) with USAID’s current and future programming in the region. The CAFO will oversee program finances and operations. The CAFO will be responsible for all financial, accounting and grant-making aspects of the program. The CAFO will be responsible for all aspects of financial project management as well as coordination of financial activities in both countries and should be an expert in USAID rules and regulations. S/he will manage the finance staff, as well as those of human resources, procurement, logistics and ICT.
Key Duties and Responsibilities:
- Oversee all financial and operational aspects of the project and ensure compliance with Africare and USAID financial and accounting policies and procedures and procurement integrity.
- Manage preparation and submission of monthly financial statements (including expenses, payables and receivables).
- Ensure timely submission of expense reports, bank reconciliations and wire transfer requests to corporate headquarters in the US.
- Ensure compliance and adherence to Africare and USAID rules and regulations, particularly with respect to financial and grant management, and work to strengthen finance, operations, and grant/subgrant management systems.
- Prepare and submit monthly, quarterly and annual expenditures and prepare pipeline estimates for the project.
- Prepare biweekly cash requirements; monitor cash flow and reconcile cash accounts in order to maintain appropriate cash balances.
- Oversee human resource management, procurement, payroll administration to the project.
- Ensures appropriate systems and cost effective, timely procedures such as cash management, vendor payments, and budgeting are in place to properly disburse, account, budget and report funds and have the proper internal controls.
- Provide technical assistance and guidance as required to build financial management capacity of local partners and grantees.
- Review technical and financial proposals from local NGOs including negotiating annual budgets, and reviews grantee financial expenditure reports for accuracy and adherence to the SOW and budget.
- Implement and monitor cost effective and efficient systems and procedures.
- Supervise administrative and financial support team members.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Master’s Degree in Economics, Accounting, Financial Management or a relevant field of study.
- A minimum of ten years’ experience in international donor-funded financial and grants management, with a minimum of five years of senior-level responsibility for administration and finance managing programs of similar size.
- Excellent track record and expertise in finance, accounting and auditing, monitoring of grant compliance and management and the establishment of internal controls;
- Significant experience overseeing finance and administration for a US Government-funded project of a similar size and complexity is highly desirable;
- Computer literacy skills i.e. Proficiency in MS Excel, Word, PowerPoint and Access plus working knowledge of accounting and procurement software (particularly QuickBooks) is preferable;
- Good working knowledge of USAID administrative, management and reporting procedures and systems along with strategic program planning, management, supervision, and budgeting expertise.
- Excellent track record of good interpersonal, supervision, leadership and managerial skills;
- Results-oriented and team player and ability to follow guidelines and controls required of the position;
- Past exposure and experience managing a team of highly-successful staff working in multiple locations/field offices.
- Excellent interpersonal skills, ability to interact effectively with CSOs, USAID, other relevant stakeholders and personnel associated with this program
- The candidates from Uganda are strongly encouraged to apply.
How to Apply:
All suitably qualified and interested candidates should send their applications which should include an updated CV and cover letter. In the cover letter (of no more than two pages in length) the candidate should briefly describe his or her motivation for the position and highlight relevant experience. Please send CVs to [email protected], include the position for which you are requesting consideration in the subject line.
Deadline: 7th April, 2014.
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