Job Title: Receptionist
Organisation: United
Nations Development Programme (UNDP)
Nations Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Deputy Country Director/Operations
Post Level: SB-2
About UNDP:
The United Nations Development Programme (UNDP) is the
United Nations’ global development network.
UNDP advocates for change and connects countries to knowledge,
experience and resources to help people build a better life. The UNDP provides
expert advice, training, grant support to developing countries including Uganda
with increasing emphasis on assistance to the least developed countries.
United Nations’ global development network.
UNDP advocates for change and connects countries to knowledge,
experience and resources to help people build a better life. The UNDP provides
expert advice, training, grant support to developing countries including Uganda
with increasing emphasis on assistance to the least developed countries.
Job Summary: The United Nations Development Programme (UNDP) Receptionist will
primarily serve as a liaison between the staff and external counterparts by
properly handling incoming and outgoing calls and receiving, screening, and
guiding visitors. The incumbent will be providing services to all UN agencies
co-located in the shared premises and will be required to be equally responsive
to their needs.
primarily serve as a liaison between the staff and external counterparts by
properly handling incoming and outgoing calls and receiving, screening, and
guiding visitors. The incumbent will be providing services to all UN agencies
co-located in the shared premises and will be required to be equally responsive
to their needs.
Key Duties and
Responsibilities:
Responsibilities:
- Quickly respond to all
incoming calls and transfer them to the relevant staff members and make
outgoing calls upon request by staff members; - Receive and transmit
verbal and written messages to relevant staff members; - Receive, screen, and
assist visitors by giving them direction and/of information; - Render support with
registry tasks and keep close collaboration with the Assistant in charge
of the Registry; - Assist with scheduling of
appointments. - Perform any other duties
as assigned by the supervisor.
Qualifications,
Skills and Experience:
Skills and Experience:
- The best candidate should
have attained prior training as a Receptionist and/or Secretary or
Customer care or Personal Assistant. - At least three years of
relevant experience; - Past work experience with
any international organization or Diplomatic Mission is an asset. - Fluency in both spoken
and written English; - Knowledge of the Local Language
is an asset.
Personal Competencies:
Ethics and Values:
- Demonstrate and safeguard
ethics and integrity; - Excellent interpersonal
skills;
Organizational Awareness:
- Demonstrate corporate
knowledge and sound judgment; - Ability to work in
multi-ethnic environment with sensitivity and respect for diversity.
Communication and Information Sharing:
- Excellent communication
skills; - Facilitate and encourage
open communication and strive for effective communication.
Self-management and Emotional Intelligence:
- Stay composed and
positive even in difficult moments, handle tense situations with diplomacy
and tact, and have a consistent behavior towards others.
Continuous Learning and Knowledge Sharing:
- Encourage learning and
sharing of knowledge; - Sound knowledge and practice
of secretarial functions.
How to Apply:
If you believe you are one of the ideal candidates for
this opportunity in working with the United Nations Development Programme
(UNDP), then visit the web link below for full job details and How to
Apply.
this opportunity in working with the United Nations Development Programme
(UNDP), then visit the web link below for full job details and How to
Apply.
NB: UNDP
is an Equal Opportunity Employer. Highly qualified Women are encouraged to
apply. Short
listed candidates will be required to send certified copies of academic credentials
is an Equal Opportunity Employer. Highly qualified Women are encouraged to
apply. Short
listed candidates will be required to send certified copies of academic credentials
Deadline: 6th April 2014
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