United Nations UNDP Career Jobs – Programme Associate – Governance

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Organisation: United
Nations Development Programme (UNDP)
Duty Station: Kampala,
Uganda
Reports to: Governance Team
Leader
About UNDP:
The United Nations Development
Programme (UNDP) advocates for change and connects countries to knowledge,
experience and resources to help people build a better life. It provides expert
advice, training, and grant support to developing countries, with increasing
emphasis on assistance to the least developed countries.
UNDP supports national
democratic transitions by providing policy advice and technical support,
improving institutional and individual capacity within countries, educating
populations about and advocating for democratic reforms, promoting negotiation
and dialogue, and sharing successful experiences from other countries and locations.
UNDP also supports existing democratic institutions by increasing dialogue,
enhancing national debate, and facilitating consensus on national governance
programmes.
To accomplish the MDGs and
encourage global development, UNDP focuses on poverty reduction, HIV/AIDS,
democratic governance, energy and environment, social development, and crisis
prevention and recovery. UNDP also encourages the protection of human rights
and the empowerment of women in all of its programmes.
Job Summary: The Programme
Associate – Governance will be responsible for ensuring effective delivery of
the Governance programme by entering and managing data, and supporting
programme implementation consistent with United Nations Development Programme
(UNDP) rules and regulations. The Programme Associate works in close
collaboration with the operations, programme, and projects staff in the UNDP
country and headquarters offices, as required, for resolving complex finance-
related issues and exchange of information.
Key Duties and Responsibilities:
1. The Program Associate will
support the formulation of Governance programme strategies and implementation
of the Country Programme Action Plan;
  • Support
    the management of the Governance programme;
  • Provide
    administrative support to the Governance Programme Team;
  • Support
    to resource mobilization;
  • The
    incumbent will also facilitate knowledge building and knowledge sharing in
    the area of Governance.
  • Technically
    supports formulation of programme strategies and implementation of the
    Governance programme focusing on achievement of the following results:
  • The
    UNDP Program Associate will be responsible for collection and presentation
    of Governance background information for preparation of United Nations;
    Development Assistance Framework (UNDAF), Country Programme Document
    (CPD), Country Proramme Action; Plan (CPAP), effective application of
    Results Based Management (RBM) tools and establishment of Governance
    management targets;
  • Intuitive
    presentation of background information for to inform formulation of
    projects, drafting of project documents, work plans, budgets and proposals
    on implementation arrangements.
2. Provides effective support
to management of the Governance programme focusing on the achievement of the following
results:
  • Creation
    of a project in Atlas;
  • Preparation  of required budget revisions;
  • Revision
    of project award and project status;
  • Rigorous
    tracking of un-utilised funds;
  • Facilitate
    operational and financial close of a projects;
  • Provision
    of guidance to the executing agencies on routine implementation of
    projects;
  • Presentation
    of information required for audit of projects;
  • Provision
    of support to the implementation of audit recommendations;
3. Provides administrative
support focusing on achievement of the following results:
  • Review
    of projects Financial Reports;
  • Timely
    preparation of non-Purchase Order (PO) vouchers for development projects;
  • Maintenance
    of the internal expenditures control system which ensures that vouchers
    processed are matched and completed; transactions are correctly recorded
    and posted in Atlas;
  • Timely
    corrective actions on un posted vouchers, including the vouchers with
    budget check errors, match exceptions, unapproved vouchers;
  • Creation
    of requisitions in Atlas for development projects registers of goods
    receipt in Atlas;
  • Making
    budget check for requisitions, purchase orders, and vouchers.
4. Supports resource
mobilization focusing on achievement of the following results:
  • Analyze
    information on Governance donors;
  • Prepare
    donor’s profile;
  • Track
    and reporting on mobilized resources;
  • Review
    contributions agreements;
  • Manage
    contributions in Atlas.
5. Ensures facilitation of
knowledge building and knowledge sharing in the Governance area focusing on
achievement of the following results:
  • Support
    the United Nations Development Programme (UNDP) in Governance trainings
    for all staff;
  • Support
    the synthesis of lessons learned and best practices in programme;
  • Make
    contributions to knowledge networks and communities of practice.
Perform any other reasonable
duties as may be assigned by the supervisor or management
Qualifications, Skills and Experience:
  • The
    ideal candidate for the UNDP Programme Associate – Governance vacancy
    should possess a good University Degree in Business Administration or a
    relevant Social Sciences field would be desirable;
  • Specialized
    certification in accounting and finance would be an asset;
  • Professional
    Prince2 training and certification, RMG would be an added advantage.
  • At
    least six years’ progressively responsible administrative or programme
    experience is required at the national or international level;
  • Past
    exposure and experience in the usage of computers and office software
    packages (MS Word, Excel, etc);
  • Advanced
    knowledge of spreadsheet and data base packages;
  • Experience
    in handling web based management systems;
  • Working
    knowledge of the Enterprise Resource Planning Systems, such as ATLAS would
    be an added advantage.
Language Proficiency: Fluency
in written and spoken English.
Personal Competencies:
Corporate Competencies:
  • Demonstrates
    commitment to UNDP’s mission, vision and values;
  • Displays
    cultural, gender, religion, race, nationality and age sensitivity and
    adaptability.
Functional Competencies:
Knowledge Management and
Learning:
  • Shares
    knowledge and experience;
  • Actively
    works towards continuing personal learning, acts on learning plan and
    applies newly acquired skills.
Development and Operational
Effectiveness:
  • Ability
    to perform a variety of specialized tasks related to Results Management,
    including support to design, planning and implementation of programme,
    managing data, reporting;
  • Ability
    to provide input to business processes re-engineering, implementation of
    new system, including new IT based systems.;
  • Good
    knowledge of Results Management Guide and Toolkit.
Leadership and
Self-Management:
  • Focuses
    on result for the client and responds positively to feedback;
  • Consistently
    approaches work with energy and a positive, constructive attitude;
  • Remains
    calm, in control and good humored even under pressure;
  • Demonstrates
    openness to change and ability to manage complexities.
How to Apply:
If you believe you are one of
the ideal candidates for this opportunity in working with the United Nations
Development Programme (UNDP), then visit the web link below for full job
details and How to Apply.
NB:
UNDP is an Equal Opportunity Employer. Qualified Women are encouraged to apply.
Deadline:  4th April, 2014
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