Job Title: Programme Manager
Organisation: Trócaire
Duty Station: Kampala, Uganda
Job Ref: 13-ID-054
Reports to: Country Director
(CD)
(CD)
About Trócaire:
Trócaire envisages a just and peaceful world where people’s dignity is
ensured and rights are respected; where basic needs are met and resources are
shared equitably; where people have control over their own lives and those in
power act for the common good.
ensured and rights are respected; where basic needs are met and resources are
shared equitably; where people have control over their own lives and those in
power act for the common good.
We support communities in the developing world in their efforts to
improve their lives, meet their basic needs and ensure their human dignity.
This support is offered regardless of race, gender, religion or politics.
improve their lives, meet their basic needs and ensure their human dignity.
This support is offered regardless of race, gender, religion or politics.
In Ireland, Trócaire raises awareness about the causes of poverty and
encourages Irish people to campaign for global change and an end to poverty as
a matter of justice. Trócaire is one of Ireland’s
leading agencies working for global justice and promoting human
development. Trócaire has had a presence
in Uganda since 2005. Currently,
Trócaire works in collaboration with local partners to deliver three
programmes. These are a Governance and Human Rights Programme; a Gender
Programme; and a Livelihoods Programme. The geographic focus of the programmes
is Northern Ugandan. Trócaire’s programmes in Uganda are managed by a small country team
based in the office in Kampala with regular travel to Northern Uganda.
encourages Irish people to campaign for global change and an end to poverty as
a matter of justice. Trócaire is one of Ireland’s
leading agencies working for global justice and promoting human
development. Trócaire has had a presence
in Uganda since 2005. Currently,
Trócaire works in collaboration with local partners to deliver three
programmes. These are a Governance and Human Rights Programme; a Gender
Programme; and a Livelihoods Programme. The geographic focus of the programmes
is Northern Ugandan. Trócaire’s programmes in Uganda are managed by a small country team
based in the office in Kampala with regular travel to Northern Uganda.
Job Summary:
The Programme Manager is responsible for ensuring the effective delivery of
strong thematic programmes, that meet internal and external programme quality
demands; that are in line with Trócaire’s policies; that incorporate research and innovation; and that inform policy and
advocacy work locally and internationally.
The Programme Manager will actively engage with the three programmes in
Uganda on a day to day basis to include hands on support to, and capacity
building of Programme Officers in order to deliver on these responsibilities. The Programme Manager will also play a key role in ensuring we maintain
a healthy funding base for programmes in Uganda.
The Programme Manager is responsible for ensuring the effective delivery of
strong thematic programmes, that meet internal and external programme quality
demands; that are in line with Trócaire’s policies; that incorporate research and innovation; and that inform policy and
advocacy work locally and internationally.
The Programme Manager will actively engage with the three programmes in
Uganda on a day to day basis to include hands on support to, and capacity
building of Programme Officers in order to deliver on these responsibilities. The Programme Manager will also play a key role in ensuring we maintain
a healthy funding base for programmes in Uganda.
Key Duties &
Responsibilities:
Responsibilities:
1. Programme Development and Management: This will involve
working with and supporting Programme officers to:
working with and supporting Programme officers to:
- Deliver a Portfolio of Country Programmes
that respond to the local context within the framework of the Uganda
Country Strategy Paper. - Ensure that Trócaire in Uganda has a
clearly identified niche in terms of programme interventions and that
Trócaire’s added value in terms of what we contribute to partners’ work is
clear. - Ensure that different thematic areas of
work are mutually reinforcing and contribute collectively to the
achievement of country-level outcomes. - Ensure that the programmes in Uganda
contribute to the organisational policy priorities and deliverables.
(based on the Strategic Framework). - Ensure that the programmes are strategic;
promoting policy and advocacy work, research and innovation. - Ensure that all programmes effectively
mainstream gender throughout the Programme Cycle. - Ensure there is constant and open
communication between the Country Programme team and the Programme teams
in HQ. This includes
facilitating regular meetings with the relevant Programme Teams and the
Strategic Impact Unit in Head Office to ensure all programmes are adhering
to the PMAG and that support is given as required. This should also facilitate joined up
thinking and learning that can contribute towards organisational goals and
priorities. - To identify and develop learning
within programmes and facilitate
the sharing of this learning with partners, across programmes and
externally as appropriate. - Ensure regular communication with the
Institutional Funding Unit in HQ to guarantee all programmes meet the
requirements of back donors and
that relevant support is given to POs as needed to meet these
requirements.
2. Specific to Programme Design:
- Offer technical support to Programme
Officers to ensure that all programmes are designed, implemented,
monitored and evaluated within the Trócaire Programme Management and
Accountability Framework. - Provide the necessary support to
Programme Officers to undertake analysis (contextual/poverty/ power etc.),
to inform appropriate programme strategies, location and target
population. - Ensure/ support the Programme Officers to
ensure that all programmes carry out an explicit gender analysis as a core
element of programme design and ensure that the issues emerging from this
analysis are addressed in the programme strategies and monitoring
framework. - Ensure that the Programme Officers have
access to all of the technical support required to carry out programme
baselines. This includes supporting the process of identifying appropriate
consultants and other technical support where necessary. - Ensure that gender and HIV are
effectively mainstreamed in the chosen programmes in Uganda and that the
technical knowledge and support is provided to partners to ensure this is
done in a meaningful and effective manner. - Ensure that HQ-based Programme Teams are
aware of and engaged in the programme design process and that advice from
the Programme Teams is taken account of.
3. Specific to Programme Implementation and Monitoring:
- Ensure that all programmes are being
implemented with an M&E framework
that clearly articulates the monitoring and evaluation system for
the programme, including regularity of monitoring visits by the Programme
Officer. - Establish a standardised reporting system
for all programme partners in Uganda, in line with organisational policy
and any institutional funding requirements. - Establish a regular programme review
process with each of the Programme Officers to ensure that programmes are
on track and challenges are dealt with. - Support Programme staff to deliver high
quality Annual Programme Reviews that provide clear evidence of progress
on an annual basis and that can be used for programme management, internal
reporting and reporting to donors (e.g. Irish Aid).
4. Specific to Programme Evaluation:
- Make certain that all programmes are
evaluated according to Trócaire’s evaluation policy and that learning from
evaluations is incorporated into new programme designs. - Support Programme Officers to ensure that
the evaluation process is a reflective process, that allows POs to
critically reflect on their programme. - Promote evaluation methodologies that
foster internalisation of learning, and where possible promote elements of
peer review and evaluation including with Partners. - Together with POs identify relevant thematic working groups, networks and
learning forums at National (and possibly International) level in which
the POs can participate in order to improve programme and advocacy impact.
5. Humanitarian Programme Management:
- Ensure that Uganda has identified
Strategic Humanitarian Response partners who will lead a response in case
of emergency. - Ensure the preparation of contingency
plans and preparedness plans at country level - Steer in managing a Humanitarian Response
as/when necessary, or jointly lead the management of a response, by
arrangement with the CD and Humanitarian Manager
6. Human Resource Management:
- Line Manage 3 Programme Officers,
ensuring that all are clear on the change to which they are contributing
and on their roles and responsibilities. - Support, mentor and coach the POs as part
of their professional development and to help them to be highly effective
in their work. - Work with the Finance and Admin Manager
to ensure that the Programme’s Finance Officer is supported to work as a
member of the Programme Team, as well as the Finance Team. - Implement an effective performance
management system in line with organisational policy. - Establish a team approach to programming,
ensuring that Programme Officers work together to share learning and to
exchange skills. - Foster and build a culture of peer
support and constructive engagement amongst the Country Programme Staff. - Establish regular team meetings to ensure
that Programme Staff are familiar with each other’s work and to facilitate
rolling out of organisational programme processes and policies within the
Country Team. - Ensure that all programme staff complete
an induction process that equips them to confidently and effectively
deliver on their role.
7. Financial and Admin Management:
- As a member of the Country Management
Team, support the CD and FAM to develop annual country budgets and
participate in regular reviews as agreed with the CD. - Establish monthly team meetings together
with the Finance and Programme Officers to develop programme budgets and
to review and monitor expenditure of all Programme Partners. - Plan with the Finance and Admin Manager to
ensure that the Programmes Finance Officer makes regular visits to all
Programme Partners to review systems and financial management and to
provide support to partners in line
with Trócaire’s Partner Governance and Finance Policy. - Provide the necessary support to the
Finance/Programme officers to take appropriate actions if problems with
financial management or organisational governance are identified. - Ensure that finance/programme officers are
familiar with internal, and where relevant external (e.g. back donor),
financial management guidelines and policies, including fraud policies,
and that these are adhered to. - Ensure that all programme financial
reports are produced in a timely manner and to a high standard. - Establish a system of ongoing
communication with the Finance and Admin Manager to co ordinate the
workplan of the Programmes Finance Officer and to ensure that the Finance
Manager is aware of all relevant issues related to partner and programme
finance.
8. Partner Relationships and Support:
- Ensure that the Partnership Policy guides
Trócaire’s engagement with partners in Uganda and that all Programme
Officers are familiar with and implement the policy. - Support Programme Officers and the CD to
develop a Partner Capacity Building Programme with and for all partners in
Uganda. This should be developed using the Trócaire Partner Capacity
Building Framework and should have a corresponding monitoring and review
element for each partner. - Provide the necessary support to Programme
Staff to ensure that all necessary capacity assessments are carried out
and analysed prior to entering into any new partnerships. - Co-ordinate with other Caritas/CIDSE/other
like-minded agencies who are funding partner organisations, in order to
avoid any duplication of work in any areas, reduce transaction costs for
partners and to collaborate on capacity building, programming or advocacy
initiatives. - Develop and implement a Country Strategy
and action plan in relation to Safeguarding Programme Participants. - Develop and implement a Country Strategy
and action plan in relation to Accountability, as part of Trócaire’s HAP
commitments.
9. Institutional Funding (IF):
- Support the Country Director (and IFO
where relevant) to develop, implement and review an Institutional funding
Strategy for Uganda - Support the CD in identifying possible
funding opportunities in-country. - Provide technical support to the Programme
Officers in developing IF proposals and ensure timely reporting for all
IF. - Ensure that POs provide the necessary
support to partners to meet donor reporting and compliance requirements
and that IF support is available if necessary. - Ensure effective management of IF,
including cost recovery for legitimate core Trócaire costs at country and
HQ levels.
10. Policy, Advocacy and Communications:
- Support the CD and the POs to pro-actively
drive an evidence-based agenda around advocacy at country level (and
internationally where appropriate). - Support the CD and POs to respond to
organisational needs for materials, or to host visits, related to
organisational level policy, advocacy, campaigns, development education,
fundraising and communications.
11. Risk management:
- Take responsibility for Risk Management at
a programme level, ensuring that POs have the capacity to analyse and
respond to risk at project and programme levels and that programme level
risks are captured and managed as part of a country risk management strategy. - Fulfill other reasonable duties and
responsibilities, as requested by the Country Director, including
deputising for the CD when necessary or appropriate.
Qualifications, Skills and
Experience: The ideal candidate will have:
Experience: The ideal candidate will have:
- The applicant should possess third level
qualification in Development, Humanitarian or related field of study. - Post-graduate qualification in a relevant
area, or significant experience beyond that outlined below. - Significant demonstrable experience in the
management of development programmes of substantial scale; - Comprehensive understanding of programming
in a partnership model, working in a partnership-based NGO; - Sound and up to date knowledge of
development concepts, methodologies and techniques, including results
based management, rights based approach and participatory methodologies; - Demonstrable experience of promoting
gender equity through programming and within an international
organisation; - Demonstrable experience of working to
attract institutional donor funding and of managing large and complex
donor grants; - Solid experience of managing teams in a
multi-cultural environment and playing a leadership role in ensuring
cohesiveness, inclusion and development of staff at all levels; - Experience of working in a faith-based
organization; - Experience of working with management
information systems. - Skills
- Excellent leadership skills;
- Possess the ability to motivate staff to
align behind a shared vision and objectives; - Demonstrated ability to think
strategically and to develop and implement a clear country level strategy
in the context of organisational strategy; - Demonstrated ability to manage
multi-cultural teams of national and international staff well, and to
implement performance management effectively; - Ability to coach and help others develop
in their professional lives; - Excellent interpersonal and relationship
management skills and demonstrated ability in using these with internal
stakeholders (Trócaire staff in different locations) and external
stakeholders (partners, Church, donors, host government etc.); - Demonstrated ability to manage budgets and
financial systems on a significant scale, in development and humanitarian
contexts; - Highly organised, with excellent planning,
prioritisation and problem-solving skills; - Excellent verbal and written
communications skills - Competent in Microsoft packages (Word,
Excel); - Fluency (written and spoken) in English;
- Possess a valid driving licence.
- Understanding of, an empathy with , the
role of the Catholic Church in development - Strong commitment to the work of justice
and an empathy with the ethos and work of Trócaire. - Possess the ability and willingness to
travel within country and internationally including travel to HQ in
Ireland.
How to Apply:
All suitably qualified candidates who desire to work with Trocaire in
the above mentioned portfolio should endeavour to visit the web link below and
click Apply now if convinced you have the job requirements.
the above mentioned portfolio should endeavour to visit the web link below and
click Apply now if convinced you have the job requirements.
Deadline: 13th March 2014
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