Job Title: Travel
Assistant; FP-7 FSN-7
Assistant; FP-7 FSN-7
Organisation: United States Embassy, US Mission in Uganda
Duty Station: Entebbe, Uganda
About Embassy:
Welcome to the United States Embassy in Kampala,
Uganda. The United States has enjoyed
diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda. The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Uganda. The United States has enjoyed
diplomatic relations with Uganda for over 30 years. Ambassador Scott H. DeLisi currently heads
the U.S Mission to Uganda. The Mission
is composed of several offices and organizations all working under the auspices
of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to
Uganda are:
Uganda are:
- United States Agency for
International Development (USAID) - Centers for Disease
Control - Peace Corps
Key Duties and
Responsibilities:
Responsibilities:
- The job holder assists
travelers making travel arrangements to include making recommendations,
consistent with all travel regulations and post guidance, about travel
routes, lodging options, per diem allowances, mixed transport options,
etc. - Advises USG direct hire
staff about their travel related entitlements and ensures that their
travel authorizations conform to the regulations. - Actively coordinates with
the Travel Agent/Contractor and Customs & Shipping staff to ensure
that travel related permissions/formalities (visas, medical, time, etc)
are adhered to. - Works closely with Travel
Agent/Contractor to ensure that tickets are issued for properly approved
travel authorizations. - Maintains recordkeeping
to support validation and research needs, with a focus on softcopy
recordkeeping wherever possible. - Working with relevant
Management Section staff, maintains appropriate contacts with travel
vendors. - Coordinates with relevant
staff to ensure that the travel needs of Mission visitors (including 100s
of VIPs per year) are appropriately serviced.
Qualifications,
Skills and Experience:
Skills and Experience:
NOTE: All applicants
must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
- The applicant should hold
a bachelor’s degree in public administration, business administration,
management or finance is required. - The applicant should
possess six years working experience. Specifically: five years of
progressively responsible administrative management experience in public
health field or a health-related international development organization;
and an additional one year of experience at the managerial level that
includes direct supervision of staff. - Language required: Level IV (fluency –
speaking/reading/writing in English) is required. - Good knowledge of Agency
and applicable inter agency management operations, to include financial
management, human resources, procurement and contracting (including
grants, contracts and/or cooperative agreement audit and accounting
requirements), travel, IT, and other administrative procedures,
regulations, and requirements is required. - Broad knowledge and
understanding of leadership and management strategies and models is also
required. - The ability to assess
problems and develop realistic solutions (how to plan for and administer
available resources of funds, personnel and equipment in the best interest
of PEPFAR program objectives) is required. - Excellent inter-personal
skills in order to coordinate with USG and implementing/cooperating
partners to ensure mutual cooperation are required. - Ability to plan budget
expenditures to meet PEPFAR-program needs is required. - Ability to coordinate and
negotiate effectively with host government, ICASS providers and
inter-agency partners is required. Intermediate user level of word
processing, spreadsheets and databases is required. - A facility to work with
higher mathematical calculations for purposed of reporting is required.
How to Apply:
All those interested in working with the US mission in
Kampala should send their applications and strictly adhere to the following:
Kampala should send their applications and strictly adhere to the following:
- Universal Application for
Employment as a Locally Employed Staff or Family Member (DS-174) Download
it Here. - A current resume or
curriculum vitae. - Candidates who claim US
Veterans preference must provide a copy of their Form DD-214 with their
application. Candidates who claim
conditional US Veterans preference must submit documentation confirming
eligibility for a conditional preference in hiring with their application. - Any other documentation
(e.g. essays, transcripts/certificates, awards) that addresses the
qualification requirements of the position as listed above.
Submit Application To:
Human Resources Office
By email at [email protected].
NB: Only electronic submissions will be accepted and only shortlisted
candidates will be contacted.
candidates will be contacted.
Please clearly indicate the position applied for in
the subject area of the email submission.
the subject area of the email submission.
Please use standard file types such as Microsoft Word
(.doc) and Adobe Acrobat (.pdf) and please send all documents in one file
attachment.
(.doc) and Adobe Acrobat (.pdf) and please send all documents in one file
attachment.
Telephone:
0414-306001/259-791/5
0414-306001/259-791/5
Deadline: 8th
April, 2014
April, 2014
The US Mission in Kampala provides equal opportunity
and fair and equitable treatment in employment to all people without regard to
race, color religion, sex, national origin, age, disability, political
affiliation, marital status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
and fair and equitable treatment in employment to all people without regard to
race, color religion, sex, national origin, age, disability, political
affiliation, marital status, or sexual orientation. The Department of State also strives to
achieve equal employment opportunity in all personnel operations through
continuing diversity enhancement programs.
For
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