Project Administrator Career Opportunity at Strengthening Safeguards, Safety and Health at Workplaces (SSASHEW) Project

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Organisation: Ministry of Gender, Labour Social Development
Project Name: Strengthening Safeguards, Safety and Health at Workplaces (SSASHEW)
Duty Station: Kampala, Uganda
Reports to: Commissioner Occupational Safety and Health
About SSASHEW:
The Government of Uganda is implementing a Project “Strengthening Safeguards, Safety and Health at Workplaces (SSASHEW) (2013/14 – 2017/18), under the Ministry of Gender, Labour Social Development whose objective is to promote safeguards, safety and health measures at workplaces.
The project is being implemented in fifty (50) districts of Uganda focusing on handling safeguards, safety and health concerns in the areas of oil and gas exploration and production, manufacturing, tourism, construction sites and public workplaces/offices.
Job Summary: The Project Administrator will mainly be responsible for the administrative duties of the project. The Project Administrator is accountable for project administration matters.
Key Duties and Responsibilities:
  • In charge of all secretarial work in the project Managers’ Office like typing, filing, organizing the office for meetings, writing minutes among others;
  • Processing all the clients on appointment with the project director;
  • Prepares and submits monthly, quarterly, Bi-Annual, annual and situations reports;
  • Process all the incoming and outgoing telephone calls of the bank;
  • Directing clients on the various people after listening to their inquiries;
  • Oversee staff and visitors travel and accommodation plans;
  • In charge of the preparation of documents, arranging meetings with external partners
  • Maintain office supplies and liaison with Procurement and Disposal Unit
  • Opening and sorting the office correspondence and e-mail; stamping, sorting and posting outgoing mail
  • Perform any other duties as may be assigned by management
Qualifications, Skills and Experience:
  • The prospective candidate must hold a bachelors’ degree in Social sciences or Secretarial studies with an option in office administration
  • At least three years’ relevant experience in office administration work obtained from a Government Institution or its equivalent
  • Good report writing skills
  • Financial administration skills
  • Proficiency in information technology
How to Apply:
All applicants for the above jobs should attach three sets of certified photocopies of their certificates, academic transcripts and testimonials. Applications should be addressed to:  Permanent Secretary, Ministry of Gender, Labour and Social Development, and delivered to the Security Registry (2nd floor) Ministry of Gender, Labour and Social Development, Simbamanyo House, George Street OR Post to PERMANENT SECRETARY Ministry of Gender, Labour and Social Development, P.O. Box 7136, Kampala, Uganda
NB: Only shortlisted applicants will be contacted.
Deadline: Monday, 7th April 2014 by 5:00PM
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