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• Makes certain that an
  effective and efficient staff selection processes (in alignment with Unit
  policies and procedures). Makes sure the process is transparent and all
  recruitment is approved.
• Ensures all required
  documentation for staff personnel file is in place and all required fields
  are entered on the ERP.
• Prepares and sends an
  updated recruitment status report for all open vacancies every month to
  the Human resources manager for review and discussion of progress.
• Prepares for all new
  staff (office/desk space and e mail/ ERP access forms have been passed to
  line Manager to complete) and ensures they are oriented and inducted as
  per the orientation guidelines.
• Ensures supervisors
  make leave plans for all their respective supervisees, all leave is
  approved entered on ERP and quarterly reports shared with supervisors.
• Routinely tracks
  probationary evaluations, receives all filled performance appraisals and
  compiles training needs for respective sections, and works with the
  Training Coordinator for any approved trainings.
• Work closely with the
  Senior Administrative Assistant ensures all staff personnel files are up
  to date and that details agree with those held on the ERP and all the
  relevant documents are in place, easily accessible and safely kept.
• Performs annual
  Personnel file audit to ensure all relevant documentation is still in
  place and all changes have been filed.
• Tracks all staff
  contracts and notifies HR Manager on end dates and ensures the signed ones
  are returned in a timely manner.
• Ensures all staff
  wellbeing initiatives are functional and advises on improvement.
• Processes day-to-day
  documentation of health and safety related issues and notifies relevant
  personnel.
• Keeps a track of all
  refunds for professional registration, and notifies supervisor on any
  concerns.
• Works with the Payroll
  Officer to ensure all approved changes are incorporated in a timely
  manner.
• Takes minutes in all
  staff meetings across the Unit including station meetings to capture any
  HR queries for Support.
• Assists the HR Manager
  to maintain healthy communication between Head office and the field
  stations, keeps record of all communications sent out, but also updates HR
  Bulletin.
• Handles all security
  related issues arising between MRC and the security companies, reviews
  their contracts, confirms their monthly payments, arranges meetings to
  resolve queries, and investigates any occurrences.

• The HR Officer for the
  MRC/UVRI should possess a good Bachelor’s degree in Human Resources
  Management or Industrial/ Organizational psychology. Possession of a post
  graduate diploma in the same field will be an added advantage.
• Three or more years’
  experience in a busy human resources support role in a local or
  international Organisation.
• Prior experience of
  working within a multi-cultural and international organisation is an added
  advantage.

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