Baylor College of Medicine Children’s Foundation Jobs – Records Officer

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Job Title: Records Officer
Organisation: The Baylor
College of Medicine Children’s Foundation – Uganda (Baylor-Uganda)
Duty Station: Head Office,
Kampala, Uganda
About Baylor:
The Baylor College of Medicine Children’s Foundation – Uganda
(Baylor-Uganda) headquartered at Mulago hospital, is a comprehensive HIV/AIDS
care and treatment organization that supports the treatment and care of HIV
infected and affected Children and Adults. Baylor – Uganda has four operational
areas; HIV/AIDS care, treatment and prevention services, maternal child health
services, Health Professional training and Clinical Research. Baylor-Uganda is
in receipt of UNICEF and PEPFAR grant through CDC.
Job Summary: The Regional HR
Officer will monitor the implementation of Baylor Human Resource systems and
practice’s in the various regions in line with the existing Baylor Uganda HR
policies and procedures.
Key Duties and
Responsibilities: 
  • Review, develop and monitor the
    implementation of the Human Resource Records management policies and
    procedures in line with the Baylor Uganda HR manual
  • Design, maintain and update hardcopy and
    electronic databases of personnel information system in line with the
    Baylor Uganda HR manual
  • Conduct routine records management
    operations such as: Record retrieval, Records transfer, storage &
    disposal, Vital record protection, Inventory, Data entry of active and
    inactive Human Resource hardcopy and electronic records in line with the
    Baylor-Uganda HR manual
  • Create new files and maintain accurate
    complete records for the related hardcopy and electronic information in
    line with Baylor- Uganda Records management guidelines
  • Periodically enter and validate assigned
    data in the respective data base in line with Baylor Uganda HR data
    management systems
  • Offer HR support services in terms of
    filing, sorting and logging hardcopy and electronic applications of
    candidates in line with the Baylor-Uganda selection and recruitment
    guidelines
  • Receive and deliver official mails,
    messages, memos, and documents to respective destinations and ensure they
    are signed for or acknowledged by the recipient in line with the Baylor
    Uganda HR manual.
  • Photocopy, scan hardcopy and electronic
    staff documents as guided by HR manager in line with the Baylor Uganda HR
    manual
  • Prepare monthly and quarterly reports in
    regard to the human resource information management systems in line with
    the Baylor Uganda HR manual
Qualifications, Skills and
Experience:
  • The Records Officer must possess a
    bachelor’s degree in library science and Records management and any other
    relevant degree.
  • A minimum of one to two years’ experience
    in Records Management, skills in managing electronic records with a
    reputable international NGO
  • Possess the ability to demonstrate high
    initiative and analytical skills
  • Good working knowledge of common
    Statistical analysis and database management packages, and software
    packages; Microsoft Suite i.e. Access, Excel and Word
  • High team ethic
  • Possess excellent communication skills
  • Excellent problem solving skills
  • Good networking skills
  • Keen eye for detail.
  • Highly dynamic, self- motivated
Age: Between 25-30 years.
How to Apply:
All suitable candidates with a desire to work with the Baylor College
of Medicine Children’s Foundation should send their applications to: Send a
detailed updated CV demonstrating possession of the job requirements, current
position, names and addresses of three referees, copies of
professional/Academic documents, email address, and day time telephone contact.
You must have at least a credit 6 in MATH and ENGLISH.
The Human Resource Manager,
Baylor College of Medicine Children’s Foundation-Uganda,
Block 5 Mulago Hospital, P.O. Box 72052 clock tower, Kampala, Uganda
Tel: +256-417-119200/100
Email:
applications@baylor-Uganda.org
Deadline: 14th March 2014
NB: Only shortlisted
candidates will be contacted for interviews.

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