Job Title: Administrative Assistant (Security)
Organisation: National
Planning Authority (NPA)
Planning Authority (NPA)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Administrative Officer
Administrative Officer
Salary Scale: NPA-OS-7
About NPA:
The National Planning Authority (NPA) is the Principal Statutory Agency
for management of national and decentralized development planning in Uganda.
The NPA is tasked with a mandate to produce comprehensive and integrated
development plans for the country, elaborated in terms of the perspective
Vision, long and medium–term plans in the move to propelling sustainable
socioeconomic transformation of Uganda. The Authority strives to: Strengthen
planning systems and, develop comprehensive, participatory, inclusive and
integrated development plans and frameworks; Provide evidence based public
policy advice and inform public policy debates; Monitor and evaluate the
effectiveness and impact of development policies, plans and programmes, and
performance of the economy of Uganda and Strengthen the capacity to effectively
and efficiently deliver its mandate; among others things.
for management of national and decentralized development planning in Uganda.
The NPA is tasked with a mandate to produce comprehensive and integrated
development plans for the country, elaborated in terms of the perspective
Vision, long and medium–term plans in the move to propelling sustainable
socioeconomic transformation of Uganda. The Authority strives to: Strengthen
planning systems and, develop comprehensive, participatory, inclusive and
integrated development plans and frameworks; Provide evidence based public
policy advice and inform public policy debates; Monitor and evaluate the
effectiveness and impact of development policies, plans and programmes, and
performance of the economy of Uganda and Strengthen the capacity to effectively
and efficiently deliver its mandate; among others things.
Job Summary: The
Administrative Assistant (Security) should ensure safety of National Planning
Authority (NPA) premises, property, assets including but not limited to
vehicles, tools, equipment and staff.
Administrative Assistant (Security) should ensure safety of National Planning
Authority (NPA) premises, property, assets including but not limited to
vehicles, tools, equipment and staff.
Key Duties and Responsibilities:
- Answerable for all actions and omissions
of security guards/or Police guards and gatekeepers - Routinely monitor regularly throughout the
day movements of assets, vehicles in and out of the Authority
Headquarters. - Ensure the presence of guards at work all
day including weekends and after official working hours. - Work in close collaboration with the
Authorities and Police to ensure safety of Authority Staff and Clients at
the Head Office. - Actively monitor the movement suspicious
persons / clients coming into and leaving the Authority premises. - Work in liaison with the Office Attendants
to ensure that office doors, windows are closed after working hours. - Prepare periodical reports as required by
the authorities. - Ensure that all lights are off except
security lights, before staff leave their offices. - Ensuring safe custody of Office Keys and
access to only authorized persons. - Ensure that office doors are locked as
officers leave offices. - Ensure that no office breakages occur due
to negligence and where they occur report the incidents to police upon the
advice of the Executive Director and Supervisor. - Make certain that the scenes of crime are
not tampered with to allow effective police investigations. - Initiate and propose innovative means and
ways of enhancing security measures at NPA. - Perform any other assignments from the
Senior Administrative Officer and / or higher authorities.
Qualifications, Skills and
Experience:
Experience:
- The applicant should possess a good Uganda
Advanced Certificate of Education (UACE) plus Certified Professional
Training in Security and safety of persons and Institutional property. - Possess relevant Diploma plus Certified
Professional Training in Security and safety of persons and Institutional
property will be also be considered and will have an added advantage. - The applicant must be willing occasionally
to work beyond the normal official working hours and can be on call after
5.00pm, weekends and public holidays. - Possess three (3) or more years’
experience as in handling Security matters, police work, Security
Administration and management, operations in a reputable organization. - Former Police / security personnel either
retired or officially discharged and with no record of criminal conviction
and must have clearance from the IGP or responsible authority will have an
edge. - Possess a valid Driving Permit and able to
ride a motorcycle.
Age: 25- 45 years.
How to Apply:
All suitably qualified candidates should send their applications with
detailed curriculum vitae including phone contacts, photocopies of academic and
professional certificates, transcripts and letters of reference and clearance
should be addressed to: The Executive Director, National Planning Authority, P.
O. Box 21434, Kampala; Uganda Planning – House Plot 17B Clement Hill Road. The
applications and CV should physically be delivered to the NPA front desk .
detailed curriculum vitae including phone contacts, photocopies of academic and
professional certificates, transcripts and letters of reference and clearance
should be addressed to: The Executive Director, National Planning Authority, P.
O. Box 21434, Kampala; Uganda Planning – House Plot 17B Clement Hill Road. The
applications and CV should physically be delivered to the NPA front desk .
Deadline: 10th March,
2014
2014
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