USAID EngenderHealth Fistula Care Plus Project Jobs – Accounts Assistant

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Job Title: Accounts Assistant
Organisation: EngenderHealth
Funding Source: USAID
Project: Fistula Care Plus
Duty Station: Kampala, Uganda
Reports to: Accountant
Job Code:    592
About Us:
EngenderHealth works to improve the
health and well-being of people in the poorest communities of the world. We do
this by sharing our expertise in sexual and reproductive health and
transforming the quality of health care. We promote gender equity, advocate for
sound practices and policies, and inspire people to assert their rights to
better, healthier lives. Working in partnership with local organizations, we
adapt our work in response to local needs.
About Fistula Care Plus
Project:
EngenderHealth Uganda received an
award (cooperative agreement) by USAID for a Fistula Care plus project whose
objective is to strengthen health system capacity for fistula prevention,
detection, treatment and reintegration. The project will strengthen
environments to enable for fistula prevention and treatment, increase community
awareness and support for women and girls with fistula, reduce barriers to
accessing prevention, detection, and care, and improve the evidence base for
approaches to improve fistula care in the districts of Hoima, Masaka, Kalungu
and Kasese.
Job Summary: The Accounts Assistant will primarily be
responsible for data capturing of finance transactions, assist with the
preparation of the financial reports, maintaining the office accounting filling
system, processing payment vouchers including travel advances for the staff.
Key Duties &
Responsibilities:
  • Maintain
    and update a proper filling system to track all transactions and vouchers.
  • Periodically
    review the completeness of the petty cash requests and vouchers before
    review by the Accountant and subsequent approval by the Finance and
    Operations Manager (FOM)
  • Reconciling
    all supplier statements to invoices and purchase orders before preparing
    the payment request voucher.
  • Review
    payment requests received from procurement and other staff for
    completeness before processing.
  • Handle
    cheque and electronic payment for review and approval by the Accountant
    and Finance and Operations manager.
  • Perform
    data capturing into the QuickBooks cashbook and posting journals as
    assigned.
  • Process
    cheque and electronic payment for review and approval by the Accountant
    and Finance and Operations manager.
  • Prepare
    the Bank reconciliations for review by the Accountant.
  • Offer
    support banking roles as a bank agent including collecting bank
    statements, and banking funds / withdrawals
  • Review
    the staff Travel expense reports (TER) for completeness and correct
    supporting documentation. After approval of TER, posting the TER journals
    into the QuickBooks ledger
  • Assist
    with the preparation and presentation of accounting documents as requested
    by both internal and external audit teams. 
  • Managing
    and updating the fixed assets register data on a monthly basis.
  • Maintenance
    of records of equipment borrowed by staff for field activities and ensure
    the return and condition before storage.
  • Responsible
    for communication contacts with UTL suppliers, Telephone & Internet
    and perform data storage duties
  • Perform
    any other duties and responsibilities as assigned by the accountant
Qualifications, Skills &
Experience:
  • The
    suitable candidate should ideally hold a Bachelor’s degree in business
    administration, business computing or a related field from a recognized
    institution
  • At least
    two years’ accounting working experience.
  • Practical
    Computer literacy skills i.e. knowledge with excellent use of accounting
    packages/programs including Excel, Word and QuickBooks would be an
    advantage.
  • Excellent
    interpersonal skills and people management skills
  • Fluent in
    English (spoken & written), self-motivated and able to work under
    minimum supervision
How to Apply:
All interested job applicants should
visit our website’s career page at www.engenderhealth.org or  Click
Here  to submit your details online.
Deadline: 7th February
2014.

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