The Ugandan Jobline

• Supervise
  the front office desk/reception, including attending to the telephone,
  guest relations and communications.
• Offer support
  in office administration to include general office management, ensuring
  proper functioning of all office support systems i.e. photocopier, fax
  machine, telephone, generator etc.
• Coordinate
  and facilitate information flow and follow up with programs,
  Administration and Finance for logistics mainly to do with hotel &
  flight bookings, airport transportation for CO visitors and consultants’
  logistics.
• Preparing
  purchase requests and maintains continuous supply of stationery and other
  materials for the office, workshops or special events for Program unit and
  CO major events.
• Distributing/routing
  official documents to the relevant office staff.   
• Monitor
  performance of the security personnel deployed at the premises, and
  regularly patrol the compound, fences, recording and reporting any unusual
  event noticed.
• Prepare
  and dispatch communication, materials to respective stakeholders,
  institutions and organizations.
• Assist in
  the collation of travel plans on a monthly basis from all staff and
  arrange support accordingly.
• Provide
  support to program workshops and events and liaise with staff and admin
  department and ensure that all the logistics such as venue, invitation,
  funds, transport etc are prepared efficiently.
• Book
  accommodation for program staff where required
• Work in liaison
  with partners and districts for follow up reports and outstanding accountability
  as directed by technical and financial staff.
• Technically
  support the program team in implementation of activities which may include
  communication to stakeholders and participants; arrange training
  /supervision materials; schedule/confirm 
  meetings etc
• Manage
  petty cash for the EngenderHealth Country Office.
• Supervise
  the Casual laborer in performing his duties so as to keep the office
  premises clean and tidy.
• Perform
  any other duties and responsibilities as assigned by the Administrative
  Officer.

• The EngenderHealth Front Desk
  Assistant/Receptionist must possess a good bachelor’s degree in office
  management, communications, public relations or related field
• At least two years’ experience preferably in a
  not for profit environment.
• Proven ability to work independently
• Computer proficiency skills i.e. working
  knowledge of Microsoft office suite.
• Excellent interpersonal and communication
  skills.
• Good personality and ability to handle multiple
  tasks.
• Written and spoken fluency in English.

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