Organisation: United Nations International Children’s Emergency Fund (UNICEF)
Grade: P-4
Vacancy Number: E-VN-2014-000356
Duty Station: Kampala, Uganda
Reports to: Chief of Operations
About UNICEF:
For 60 years, UNICEF is the world’s leading children’s rights organization and has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Job Summary: The Supply Manager will mainly be responsible for and manage the UNICEF country programme and administrative supply and contracting operation of a large size country office with a throughput of approximately 50 million dollars a year. The job holder will also be responsible for the overall forecasting, planning, procurement, receiving, distribution and end-use monitoring of UNICEF’s supplies and contractual services in support of the Country Programme in the UNICEF office.
Key Duties and Responsibilities:
- Conduct supply assessment within the country and conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors. Also, maintain data on local supply sources’ and overall performance, (competitive pricing, product quality and timely delivery) of suppliers/contractors.
- Assess supply operations and control mechanisms and advise on appropriate actions.
- Manage and supervise the supply staff to ensure qualitative and timely procurement and delivery of supplies and services (28 m/year).
- While working in close collaboration with Senior Programme Coordinator and programme sections, develop and implement an emergency preparedness and response plan for a prompt response during any emergency situations.
- Develop supply monitoring system for emergency supply monitoring to ensure utilization of supplies for the expected purpose and highest level of accountability to the donors and other cooperating partners.
- Manage all programme and administration related supplies and Service contracts (institutional) in a legal and cost-effective manner. In coordination with programme sections arrange briefings to prospective bidders for submission of proposals and monitor timely completion and evaluation of performance.
- Interpret and advise country office on policies and procedures impacting offshore and local procurement of supplies and delivery. Manage the preparation of appropriate documentation, i.e., supply, technical, distribution plans; accurate supply and service requisitions; bid/proposal invitations; tabulations; CRC submissions; Purchase orders; SSA contracts; shipping documents; receipts, release and delivery orders; government receipts; and deviation reports related to these documents.
- Advise Programme/Operations and Government counterparts on technical specification of supplies/Logistics planning, contracting and Procurement Services, Logistics arrangements facilitating efficient procurement, clearance, storage and distribution of supplies and equipment in support of country programme implementation. Charged with the assessment of capacity development needs, planning and implementation of capacity building efforts among government and other counterparts on supply procurement, management, storage, distribution and monitoring to ensure timely arrival and utilization with end users at district/project level.
- In liaison with the Deputy Representative develop supply monitoring guidelines and arrange joint end-use monitoring visits for effective utilization of supplies. Maintain a database, and produce exception and deviation reports as an accountability tool. Initiate actions for systematization of the supply operation for improvement of management, delivery and accountability.
- Conduct periodic exercise of risk assessment for the supply/procurement/contracting process to determine high-risk areas and put in place control assessment instruments. Advise programme and operations staff on supply/contracting related policies and country supply assessment in broader sense and in following manner.
- Participate in Country Programme Review Meetings in the districts. Develop analytical MIS reports as monitoring tool and make presentation to Country Management Team for informed decisions.
Qualifications, Skills and Experience:
- The Supply Manager for the UNICEF Country Programme should possess an advanced university degree (Master’s) in Business Administration, Management, Economics, Supply Chain Management, Supply, Logistics, Procurement, Purchasing, Contract/commercial Law or a directly related field(s) is required.
- Hold a valid professional certification (CSCP; CSCM; CPSM; SCMP; etc.) from an accredited supply management institution, in conjunction with a relevant first-level university degree (Bachelor’s), may be taken in lieu of an advanced university degree
- The applicant must possess a first level university degree (Bachelor’s) in a relevant technical field (as identified above
- At least ten (10) years of relevant work experience in supply, logistics, purchasing, contracting, administration and/or other related technical fields, may be taken in lieu of an advanced university degree (Master’s).
- Eight or more years of relevant experience, at the national and international levels, in supply, logistics, procurement, purchasing, contracting, administration and/or other related technical fields is required.
- Past experience in related training and capacity building is considered highly desirable.
- Prior working experience and knowledge in cold chain and vaccines management is considered an asset.
- Previous hands on experience in a supervisory/managerial capacity is required.
- Prior work experience in emergency duty station is an asset.
Language proficiency: Fluency in English (written & verbal) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
Personal Competencies:
- Communicates effectively to varied audiences, including during formal public speaking;
- Sets high standards for quality and consistently achieves project goals;
- Ability to work effectively in a multi-cultural environment;
- Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources;
- Demonstrates and shares detailed technical knowledge and expertise;
- Ensures that team or department follows relevant company policies and procedures;
- Translates strategic direction into plans and objectives;
- Possesses good leadership and supervisory skills; co-ordinates group activities, ensuring that roles within the team are clear;
- Sets clearly defined objectives and produces comprehensive project plans for the organization.
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
How to Apply:
All suitably qualified candidates who desire to work in the prestigious United Nations International Children’s Emergency Fund (UNICEF) in the aforementioned vacancy should express their interest by visiting the United Nations web recruitment portal below.
Deadline: 21st February, 2014
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