Job Title: Senior Executive Assistant
Organisation: United Nations International Children’s Emergency
Fund (UNICEF)
Fund (UNICEF)
Grade: GS6
Vacancy Number: VN/2014/04
Duty Station: Kampala, Uganda
Reports to: Head of Office
About UNICEF:
UNICEF, the United Nations Children’s
Fund, is the driving force that helps build a world where the rights of every
child are realized. Uganda is one of the over 190 countries and
territories around the world where we work to overcome the obstacles that
poverty, violence, disease, and discrimination place in a child’s path.
Fund, is the driving force that helps build a world where the rights of every
child are realized. Uganda is one of the over 190 countries and
territories around the world where we work to overcome the obstacles that
poverty, violence, disease, and discrimination place in a child’s path.
Job Summary: The Senior
Executive Assistant will be responsible for the secretarial and administrative
functions including: makes appointments and maintains the head of office’s
calendar; receives high-ranking visitors; receives, screens, logs and routes
correspondence; attaches necessary background information and maintains
follow-up system; answers queries with discretion; prepares briefing materials;
takes charge of protocol matters involving high ranking visitors to the head of
office; makes travel arrangements; participates in and takes minutes of
meetings as requested; selects and makes pertinent abstracts and undertakes
searches for information; maintains policy of confidentiality; responsible for
management of electronic and other files; keeps contacts of ministers,
government officials and members of the diplomatic corps; prepare informal translations and may act as
interpreter.
Executive Assistant will be responsible for the secretarial and administrative
functions including: makes appointments and maintains the head of office’s
calendar; receives high-ranking visitors; receives, screens, logs and routes
correspondence; attaches necessary background information and maintains
follow-up system; answers queries with discretion; prepares briefing materials;
takes charge of protocol matters involving high ranking visitors to the head of
office; makes travel arrangements; participates in and takes minutes of
meetings as requested; selects and makes pertinent abstracts and undertakes
searches for information; maintains policy of confidentiality; responsible for
management of electronic and other files; keeps contacts of ministers,
government officials and members of the diplomatic corps; prepare informal translations and may act as
interpreter.
Qualifications, Skills and
Experience:
Experience:
- The UNICEF Senior Executive Assistant must have
completed secondary education supplemented by a diploma in secretarial
studies; - Demonstrated shorthand and typing ability;
- Comprehensive knowledge of modern office
procedures/equipment. - At least six to seven years secretarial
experience, some of which should be at a senior secretarial level. - Significant experience in working with the Head
of a big Office. - Possess capability to draft a variety of
correspondence. - High organizational and modern office
management skills - Computer literacy skills and protocol required.
- Possess the ability to work in a multi-cultural
environment. - Fluency in both written and spoken English.
Core Values (Required): Commitment; Diversity and Inclusion; Integrity.
Core Competencies (Required): Communication; Working with People; Drive for
Results.
Results.
Functional Competencies
(Required): Analyzing, Applying Technical
Expertise, Following instructions and Procedures, Planning and Organizing [II].
(Required): Analyzing, Applying Technical
Expertise, Following instructions and Procedures, Planning and Organizing [II].
How to Apply:
- ONLY Ugandan Nationals will be considered.
- UNICEF is committed to gender equality in its
mandate and its staff; qualified female candidates are strongly encouraged
to apply. - Applications will be considered only if
accompanied by an updated CV and P11 form, as well as the most recent performance
evaluation report. - If applications are sent by email, please
clearly indicate the position applied for and use this order to name your
file attachments: Firstname_Lastname followed by document e.g.
Gold_MukasaP11 or Gold_MukasaCV or Gold_ MukasaApplication. - UNICEF is a smoke free environment.
- Only short listed candidates will be contacted.
All candidates who desire to work in
the prestigious United Nations International Children’s Emergency
Fund (UNICEF) in the above position should send their resume to:
the prestigious United Nations International Children’s Emergency
Fund (UNICEF) in the above position should send their resume to:
Human Resource Specialist,
UNICEF Kampala, Uganda,
Plot 9, George Street,
P.O. Box 7047, Kampala-Uganda.
Via email
to: [email protected]
to: [email protected]
Deadline: 20th
February, 2014
February, 2014
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