Job Title: HR Administrative Assistant
Organisation: Medecins Sans Frontieres (MSF)
Duty Station: Kampala, Uganda
About MSF:
Medecins Sans Frontieres (MSF) is an
international independent medical humanitarian organization that delivers
emergency aid to people affected by armed conflict, epidemics, natural
disasters and exclusion from health care.
international independent medical humanitarian organization that delivers
emergency aid to people affected by armed conflict, epidemics, natural
disasters and exclusion from health care.
Job Summary: The HR Administrative Assistant will support
the Finance and Human Resources Coordinator in administration of national and
international personnel in the field. He/she is in charge of the smoothly
running of flight movements and expatriates’ administrative follow up.
the Finance and Human Resources Coordinator in administration of national and
international personnel in the field. He/she is in charge of the smoothly
running of flight movements and expatriates’ administrative follow up.
Key Duties &
Responsibilities:
Responsibilities:
1. Recruiting:
- Completing
formalities related to the hiring of salaried personnel - Undertaking
administrative follow up of employment contracts - Informing
the salaried personnel of the rules within the organization - Management
of holidays
2. Pay Management:
- Entering
the variable pay slip data in Homere - Drawing
up monthly pay slips - At the
end of the contract, drawing up the final pay slip
3. Settling Social Security
Contributions: Drawing up declarations for
the various collection entities
Contributions: Drawing up declarations for
the various collection entities
4. Managing International
Personnel Files: expatriate staff
administration
Personnel Files: expatriate staff
administration
5. Offer support to the Field
Teams:
Teams:
- HR
Database Consolidation - Providing
support to field teams. - Updating
the food basket
Qualifications, Skills &
Experience:
Experience:
- The HR
Administrative Assistant should hold a Diploma in Human Resources
Management or General Administration - At least
two years’ HR administrative work experience (knowledge of HR Tools and
MSF experience is desirable) - Strong
communication and organisational skills - Possess
the ability to work effectively as part of multidisciplinary team - English
Language proficiency (written and spoken) - Computer
literacy skills - Exhibit
respect of MSF Humanitarian charter and professional code of ethics
How to Apply:
All suitably qualified and interested
applicants should send their applications letter (letter of motivation) with a
detailed CV including certificates and copies of other relevant documents
(preferably detailing responsibilities carried out in previous position) in an
envelope indicating position applied for on the top to:
The Finance and HR Coordinator, Medecins Sans Frontieres – France 2329 Spear
Road Kansanga Church Zone, P. O. Box
2362 Kampala, Uganda.
applicants should send their applications letter (letter of motivation) with a
detailed CV including certificates and copies of other relevant documents
(preferably detailing responsibilities carried out in previous position) in an
envelope indicating position applied for on the top to:
The Finance and HR Coordinator, Medecins Sans Frontieres – France 2329 Spear
Road Kansanga Church Zone, P. O. Box
2362 Kampala, Uganda.
Email: [email protected]
Tel: 0392 708 020
Deadline: 12th February
2014
2014
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