Organisation: The Parliamentary Pension Scheme (PPS)
Duty Station: Kampala, Uganda
Reports to: Chief Operations Manager
About PPS:
The Parliamentary Pension Scheme (PPS)
was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid
Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda
and the staff of the Parliamentary Commission. The Scheme is managed by a Board
of Trustees, constituted in accordance with the Act.
was established by the Parliamentary Pensions Act 2007 as a Contributory Hybrid
Cash Balance Retirement Benefit Plan for the Members of Parliament of Uganda
and the staff of the Parliamentary Commission. The Scheme is managed by a Board
of Trustees, constituted in accordance with the Act.
Job Summary: The Administrative
Secretary will be responsible for high level administrative support and secretarial
services to Management and the Board of Trustees.
Secretary will be responsible for high level administrative support and secretarial
services to Management and the Board of Trustees.
Key Duties and Responsibilities:
- Organize
discussion papers, presentations and reports for Management and the Board. - Organize
and facilitate Management and Board meetings, thereby documenting quality
Minutes. - Organize
various events, seminars and retreats for the Board and Management thereby
properly documenting the proceedings. - Review
correspondences, submissions and reports to ensure proper routing and
appropriate responses. - Organize
travel: schedules and make reservations for the Board members and
Management. - Keep custody
and confidentiality of management and Board records. - Manage
the Chief Operations Manager’s diary, schedule meetings, appointments and
handle all communications - Receive
and guide visitors with high level of courtesy. - Manage
the front office and ensure sound organization of Chief Operations
Manager’s office.
Qualifications, Skills and Experience:
- The
Administrative Secretary should hold a good bachelor’s degree in
Secretarial Studies, Social Sciences, Business Administration or Office
Management from a recognized University/ Institution. - At least
five (5) years of progressive working experience; two (2) of which should
have been served in a senior executive’s office in a busy environment. - Proven ability
in shorthand and word processing; with speeds of at least 100/120 and
50/60 words per minute respectively. - Excellent
computer literacy skills and proven ability in the relevant software such
as MS Office Suite. - Excellent
knowledge of operating standard office equipment like Scanner, Computer,
heavy duty Photocopying Machine, Fax, Networked Printer and use of Windows
Fax & Scan. - Possess
the ability to handle sensitive and confidential information with
discretion. - High Self-drive
and ability to work independently with minimum supervision. - Emotionally
mature and a great team-worker. - Excellent
written and spoken command of the English language. - Attention
to detail and accuracy. - Excellent
organizational and planning skills. - Excellent
Interpersonal and communication skills.
Age: Between 25-40 years
How to Apply:
All suitably qualified and interested
candidates should attach copies of their Curriculum Vitae stating three (3)
current referees, certified copies of Academic Transcript, Certificates,
Testimonials and a recent passport size photograph.
candidates should attach copies of their Curriculum Vitae stating three (3)
current referees, certified copies of Academic Transcript, Certificates,
Testimonials and a recent passport size photograph.
All applications should be addressed
to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178,
Kampala, Uganda
to the Chief Executive Officer, Parliamentary Pension Scheme, P.O. Box 7178,
Kampala, Uganda
The applications may also be hand delivered
to the Parliamentary Pension Scheme office, Plot 7 Parliament Avenue, Bauman
House, Room WG11.
to the Parliamentary Pension Scheme office, Plot 7 Parliament Avenue, Bauman
House, Room WG11.
Deadline: 14th February 2014 by 17:00 Hours
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