Administration Career Vacancies – Executive/Personal Assistant at NFT Consult

  Administration Jobs in Uganda, Uncategorized

Organisation: NFT Consult 
Duty Station: Kampala, Uganda
Reports to: Managing Director
About Us:
NFT Consult, a leading HR Consultancy firm, seeks to recruit for it
valuable client and engineering group.  NFT
Human Resource Solutions are customer tailored per industry requirements and
are geared towards increased cost savings, process improvement leading to
improved efficiency and effectiveness yet simultaneously strengthening quality
and control of resources.
Job Summary: The Executive/Personal Assistant will mainly offer
secretarial and administrative support to the Managing Director
Key Duties and Responsibilities:
1. Correspondence/ Appointment
Management:
  • Receive and stamp all incoming mail
  • Process all office correspondence and
    redirect where necessary.         
  • In consultation with the Managing
    Director, reply to letters/queries on behalf of the Director when
    appropriate.
  • Answer and redirect incoming calls
  • Maintaining the Director’s diaries and
    schedule appointments.
  • Resolve time conflicts arising from the
    diaries
  • Exquisitely handle the Director’s cash
    expenditures and enter them in the vouchers
  • Ensure that all director’s cash
    expenditures are signed by the recipients of the cash
  • Maintain accounts of our Eastern African
    customers as well as necessary export permits needed to export our
    commodities/livestock to them.
2. Meeting Support:
  • Manage MD’s calendar and meetings
    including all logistics for the said meetings (venue, refreshments, types
    of meetings such as monthly review, weekly reviews etc).
  • Circulate and distribute actions and confirm
    completion two weeks before the meetings
  • Review contents and quality of Board
    papers
  • Confirm that all approvals are
    appropriately signed
  • File all submissions and minutes
3. Record Management:
  • Implement and maintain a well-organized
    secretarial function which includes a complete administrative and filing
    system.
  • Take minutes of meetings and ensuring
    distribution to all concerned within the shortest time possible.
  • Confirm accuracy of incoming
    correspondence, liaise with originators and forward once ready for
    signature.
  • Scan documents and systematically file.
4. Travel Support:
  • Book air tickets, accommodation and make
    transportation arrangements for travelling directors and managers.
  • Confirm itinerary
  • Inquire about travel visas for foreign
    trips and where required, make the necessary arrangements to obtain the
    visas.
  • Assist the travelling Director/Manager
    with any other logistical needs and stay in touch until the traveller
    comes back to the home office.
  • Perform any other duties and
    responsibilities as assigned by the Managing Director.
Qualifications, Skills and Experience: 
  • The Executive Personal Assistant must hold
    a bachelor’s degree in secretarial studies or related field
  • Three or more years’ experience in a busy
    environment
  • Excellent Office administration and
    secretarial skills
  • Good typing skills.
  • Excellent organizational skills
  • High degree of Confidentiality.
  • High Reliability.
  • Time management skills
  • Computer literacy skills
  • Good customer relations skills.
How to Apply:
All suitably qualified candidates should visit the web link below and
create a profile on the NFT Consult website by entering their e-mail addresses.
Please visit web link below and click Apply now if convinced you have the job
requirements

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