Job Title: Records
Management Coordinator
Management Coordinator
Organisation: United
States Embassy, US Mission in Uganda
States Embassy, US Mission in Uganda
Duty Station: USAID, EXO
OFFICE, Uganda
OFFICE, Uganda
Vacancy Number: 003/2014
Salary Grade: FSN-6
(Ugshs.23,837,515 to 34,754,652 p.a.. inclusive of allowances).
(Ugshs.23,837,515 to 34,754,652 p.a.. inclusive of allowances).
About US Embassy in
Uganda:
Uganda:
The United States has enjoyed
diplomatic relations with Uganda for over 30 years. Ambassador Scott
H. DeLisi currently heads the U.S Mission to Uganda. The Mission is
composed of several offices and organizations all working under the auspices of
the Embassy and at the direction of the Ambassador.
diplomatic relations with Uganda for over 30 years. Ambassador Scott
H. DeLisi currently heads the U.S Mission to Uganda. The Mission is
composed of several offices and organizations all working under the auspices of
the Embassy and at the direction of the Ambassador.
Job Summary: The Records Management Coordinator will
primarily be responsible for the management of unclassified records and
correspondence. The job holder will act as the authority on records and
correspondence processing, controlling and retention. The incumbent stores,
provides guidance and training in records management to Office Managers.
The incumbent serves as the alternate Travel Coordinator and Roving Secretary.
primarily be responsible for the management of unclassified records and
correspondence. The job holder will act as the authority on records and
correspondence processing, controlling and retention. The incumbent stores,
provides guidance and training in records management to Office Managers.
The incumbent serves as the alternate Travel Coordinator and Roving Secretary.
NOTE: All applicants
must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
must address each selection criterion detailed below with specific and
comprehensive information supporting each item.
- The
prospective applicant should have completed secondary school education - At
least two years’ experience in records and correspondence
management. A secretarial background and experience with travel
logistics are strengths. - Good
knowledge and understanding of office and administrative procedures.
This should include general secretarial and office practices; regulations
on unclassified correspondence control, handling and records
management. - Good
knowledge of English grammar, document formats and layout, and mail
handling are needed. - Possess
the ability to analyze existing records management systems and procedures,
and make recommendations for improvements to enhance efficiency. - Ability
to explain procedures and requirements to USAID Mission personnel. - Excellent
interpersonal skills required. - Familiarity
with computer software such as Word, Excel, Power point, etc.
Language Proficiency:
Level IV fluent in English language
both written and oral communication.
Level IV fluent in English language
both written and oral communication.
How to Apply:
All those interested in working
with the US mission in Kampala should send their applications and strictly
adhere to the following:
with the US mission in Kampala should send their applications and strictly
adhere to the following:
- Universal Application for Employment as
a Locally Employed Staff or Family Member (DS-174) Download
it Here. - A current resume or curriculum vitae.
- Candidates who claim US Veterans
preference must provide a copy of their Form DD-214 with their
application. Candidates who claim conditional US Veterans preference
must submit documentation confirming eligibility for a conditional
preference in hiring with their application. - Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification
requirements of the position as listed above.
Submit Application To:
Human Resources Office
NB: Only
electronic submissions will be accepted and only shortlisted candidates will be
contacted.
electronic submissions will be accepted and only shortlisted candidates will be
contacted.
Please clearly indicate the
position applied for in the subject area of the email submission.
position applied for in the subject area of the email submission.
Please use standard file types
such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all
documents in one file attachment.
such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all
documents in one file attachment.
Telephone:
0414-306001/259-791/5
0414-306001/259-791/5
Deadline: 5th February, 2014
The US Mission in Kampala
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.
The Department of State also strives to achieve equal employment opportunity in
all personnel operations through continuing diversity enhancement programs.
provides equal opportunity and fair and equitable treatment in employment to
all people without regard to race, color religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.
The Department of State also strives to achieve equal employment opportunity in
all personnel operations through continuing diversity enhancement programs.
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