Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10020841
Reports to: Field Associate
Vacancy Notice: 003/2014
Duty Station: UNHCR Field Unit Rwamwanja, Uganda
Post Grade: GL5
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly. The
agency is mandated to lead and co-ordinate international action to protect
refugees and resolve refugee problems worldwide. Its primary purpose is to
safeguard the rights and well-being of refugees. It strives to ensure that
everyone can exercise the right to seek asylum and find safe refuge in another
State, with the option to return home voluntarily, integrate locally or to
resettle in a third country. It also has a mandate to help stateless people.
established on December 14, 1950 by the United Nations General Assembly. The
agency is mandated to lead and co-ordinate international action to protect
refugees and resolve refugee problems worldwide. Its primary purpose is to
safeguard the rights and well-being of refugees. It strives to ensure that
everyone can exercise the right to seek asylum and find safe refuge in another
State, with the option to return home voluntarily, integrate locally or to
resettle in a third country. It also has a mandate to help stateless people.
Key Duties &
Responsibilities:
Responsibilities:
1. Operational Support:
- Initiate custom clearance of consignments,
draft exemption requests, liaise with local agent, support warehouse
management, assist with planning and goods deliveries and provide
information on the status of requests and the availability of items in the
supply chain. - Maintain accurate and comprehensive
records on logistical activities and provide reports and updates periodically,
and on request.
2. Infrastructure Support:
- Examine Purchase Requests to ensure
conformity and liaise with requesters. - Prepare quotation requests and tenders,
produce bid-tabulations from tenders, and prepare Purchase orders for
approval. - Dispatch approved Purchase Orders, and
follow-up with the delivery of ordered commodities and services. - Provide information on all procurement
activities within area of responsibility. - Assist in managing Property, Plant and
Equipment (PPE) effectively according to UNHCR rules and regulations
including registration and marking of new PPE, physical verification of
PPE, preparation of agreements, preparation of disposal forms, and
assistance with disposal of PPE. - Produce standard asset management reports
and other asset information, periodically and when requested.
3. Business Support:
- Identify and assess vendors based on their
capability for delivering commodities and services. Maintain vendor and
item master databases. - Maintain accurate data in all relevant
business systems. Compile statistical information on supply chain related
matters that will assist in decision making. - Any other responsibility deemed necessary
or as delegated by the Supervisor in order to meet the level of service
requires by the organisation - Authority (decisions made in executing
responsibilities and to achieve results) - Identify vendors based on their capability
for delivering commodities and services. Maintain vendor and item master
databases. - Decide on the content of information and
reports submitted to the Supervisor. - Perform
any other duty, as requested by the Field Associate.
Qualifications,
Skills & Experience:
Skills & Experience:
- The
applicants seeking to fill the position of Supply Assistant must have
completed their secondary education. - At least four years of previous relevant
professional job experience; - Language
proficiency i.e. Fluency in English and working knowledge of another
relevant UN language or local language.
How to Apply:
All Interested candidates who meet the above criteria should submit their
applications, under confidential cover, quoting the Post No addressed to:
The Senior Administrative/ Finance Officer,
UNHCR Representation in Uganda,
P.O. Box, 3813, Kampala, Uganda
applications, under confidential cover, quoting the Post No addressed to:
The Senior Administrative/ Finance Officer,
UNHCR Representation in Uganda,
P.O. Box, 3813, Kampala, Uganda
Deadline: 22nd January 2014
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