Records Officer Vacancy at Uganda Retirement Benefits Regulatory Authority (URBRA)

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Job Title: Records Officer
Organization: Uganda Retirement Benefits Regulatory
Authority (URBRA)
Duty Station: Kampala,
Uganda
Reports to: Senior Human
Resource Officer
About URBRA:
The Uganda Retirement Benefits
Regulatory Authority manages retirement plans for Uganda’s public
workforce by serving as the fiduciary stewards of the contributions and
disbursements of the pension trust funds. In partnership with the state’s
public employers, we help ensure that they can offer their employees a
comprehensive retirement plan that is responsive to their needs and is
equitable to all stakeholders.
URBA’s primary mandates
include;
  • Regulate
    the establishment, management and operation of retirement benefits schemes
    in Uganda in both private and public sector
  • Supervise
    institutions which provide retirement benefits products and services
  • Protect
    the interest of member and beneficiaries of retirement benefits schemes
  • Promote
    the development of the retirement benefits sector
  • Provide
    for licensing for custodians, trustees, administration and fund managers
    of retirement benefits schemes, the appointment of inspectors and interim
    administrators.
Key Duties and Responsibilities:
  • Provide
    access to accurate records for a range of operational and strategic
    purposes and liaise with senior managers in order to improve the
    organization’s efficiency and to help ensure the preservation of archives
    for the future.
  • Ensure
    that legal obligations are met for the creation and retention of both
    paper and electronic records. iii. Storing, arranging, indexing and
    classifying records;
  • Facilitating
    the development of filing systems, and maintaining these to meet
    administrative, legal and financial requirements;
  • Work
    out and ensuring the implementation of retention and disposal schedules;
  • Supervising
    the management of electronic and/or paper-based information;
  • Setting
    up, maintaining, reviewing and documenting records systems;
  • Advising
    on and implementing new records management policies and classification
    systems;
  • Providing
    a policy framework to guide staff in the management of their records and
    use of the employer’s records system;
  • Ensuring
    compliance with relevant legislation and regulations;
  • Standardizing
    information sources throughout URBRA
  • Advising
    on highly complex legal and regulatory issues, often involving difficult
    judgments in controversial areas such as the Freedom of Information Act
    and other national or regional legislation;
  • Advising
    staff in other departments on the management of their records and
    information.
  • Perform
    any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
  • The
    Records Officer must possess a Bachelor’s Degrees in Records Management,
    Archiving, or Library and Information Science
  • Three
    or more years’ records management experience in a Government Institution
    at Officer level
How to Apply:
If you believe you are the
right candidate and would love to contribute to the Ugandan pension sector,
please deliver your application and CV clearly detailing your suitability for
the position in terms of required qualifications and experience to the URBRA
reception on 3rd Floor, Plot 1 Clement Hill road, Kampala, Uganda or send via E-mail
to recruitment.hr@urbra.go.ug
Deadline: 24th January, 2014
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