The Ugandan Jobline

• Prepare strategic procurement &
  logistics plans
• Offer technical support the budgeting
  process by outlining key procurement & logistics activities to be
  done, the projected cost, as well as expected outcomes
• Identify requirements and establish and
  maintain all procurement & logistics infrastructures for
  administration and operations.
• Identify and analyse procurement and
  transport requirements including those of collaborating agencies and host
  counterparts as appropriate.
• The applicant will be responsible for
  fleet management including developing vehicle plans for fuel and
  maintenance requirements and costing.
• Develop and implement flexible and
  responsive supply chain management system for monitoring and tracking
  costs as well as maintaining up-to-date inventory of goods.
• Establish funding requirements for goods
  and services to be procured and delivered during the emergency response.
• Ensure all approved purchase
  requisitions are processed and recommend the most appropriate method of
  procurement
• Confer with vendors and suppliers to
  obtain product or service information such as price, availability and
  delivery schedule.
• Acquire estimate value of goods and
  services through multiple quotations from reliable and competitive
  suppliers.
• Develop detailed tender specifications
  and performance standards to facilitate procurement of capital equipment,
  goods and services in strict compliance with Plan’s approved policy as
  well as the relevant donor requirements
• Organise procurement selection meetings
  to consider tender applications against approved technical specifications
  and with due regard to market price, cost, quality and speed of delivery
  as well as economy of operations.
• Prepare purchase orders, obtaining
  authorised signatures and forwarding procurement documents to the Finance Department
  for payment processing.
• Follow up with suppliers and vendors to
  track and evaluate the delivery of approved supplies.
• Work collaboratively with the Security
  Officer to ensure security of logistics infrastructure including
  selection, training and management of security staff and delegation of
  responsibilities for locking and material releases.
• Represent PLAN in emergency logistics
  coordination meeting and ensure coordination with partners, local
  authorities, UN/INGOs.
• Ensure PLAN participation and
  involvement in Logistics cluster activities and coordination when there is
  a cluster activation.
• Work collaboratively with the Human
  Resources Manager: to identify personnel requirements and develop labour
  plan with details of labour requirements and work schedules
• Perform any other job duties as assigned
  by the Emergency Risk Manager.

• The applicant must hold at least three to five
  years’ humanitarian aid experience.
• Good working knowledge of general finance,
  administration, information management and telecommunication skills and
  proficiency in information technology/ computer skills.
• Past procurement & logistics operations and
  management experience in medium to large scale complex emergencies.
• Detailed knowledge and understanding of the
  different elements of the supply chain in humanitarian context.
• Previous work experience in conflict affected
  areas / natural disasters areas with limited infrastructure.
• Possess the capacity to develop work plans and
  budgets, negotiate contracts, take quick and relevant decisions.
• The applicant should posses the ability to work
  independently and as a team player who demonstrates leadership and support
  and train local and international staff and also able to work with
  disaster affected communities in a sensitive and participatory manner.
• Excellent written and oral communication
  skills.
• Ability to communicate clearly and sensitively
  with internal and external stakeholders as a representative of Plan. This
  includes effective negotiation and representation skills.
• Works with trustworthiness and integrity and
  has a clear commitment to PLAN’s core values and humanitarian principles.
• Possess the ability to operate effectively
  under extreme circumstances including stress, high security risks and
  harsh living conditions in a resilient manner.
• Demonstrates awareness and sensitivity to
  gender and diversity and experience and the ability to live and work in
  diverse cultural contexts in a culturally appropriate manner.
• Possess the capacity to make accurate
  self-assessment particularly in high stress and high security contexts.
• Good planning and organizational skills within
  a fluid working environment and has a capacity for initiative and decision
  making with competent analytical and problem solving skills.
• Knowledge of PLAN policies and procedures,
  Sphere and the Red Cross/ NGO Code of Conduct
• Significant experience in multi-donor funding
  environment will be useful.
• Language proficiency in both spoken and written
  English.
• Multiple language skills will be highly
  desirable.

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