The Ugandan Jobline

• Implement emergency assessments and
  develop an emergency response Plan, and ensure that implementation and
  exit strategies are developed.
• Ensure an open line of communication
  with the Country Director and the focal persons at the different levels
  within the organization are kept informed about progress on assessment,
  emergency response Plan, project Plans and implementation, progress
  reports, and other significant developments
• Guarantee that all key decision-makers
  listed above are aware of humanitarian developments and Plan’s response to
  them.
• Manage the development of all project
  implementation Plans and budgets within the framework of the emergency
  response Plan and the Disaster Risk Management strategy.
• Assist and advise the Country Director
  in securing donor funding for emergency projects
• Offer support project design and
  proposal preparations for institutional and public funding.
• Maintain ongoing surveillance of the
  developing humanitarian emergency situation and adjust activities
  accordingly.
• Ensure adequate monitoring, reporting
  and acquittal of emergency activities in accordance with Plan’s
  humanitarian accountability framework, relevant SPHERE standards, and
  essential environmental mitigation measures.
• Ensure that different sectoral
  activities are implemented in a coordinated and cohesive manner.
• Ensure emergency activities are
  conducted in accordance with the Sphere Minimum Standards and Humanitarian
  Charter in disaster response.
• Ensure that all personnel understand and
  carry out their duties in accordance with humanitarian principles, core
  values, the Code of Conduct and SPHERE
• Establish, build and maintain
  constructive working relationships with other NGOs, UN agencies, the
  Government of Uganda, bilateral and multilateral donors, and other
  principle stakeholders.
• Create the conditions to ensure
  effective teamwork and morale.
• Promote a productive work environment
  with zero tolerance for verbal or physical conduct, or discrimination
  against other persons on the grounds of race, colour, sex or creed i.e.
  the Red Cross and NGO Code of Conduct.
• Give guidance and contribute in the
  decision processes of the country management team with regard to all
  issues on the emergency response.
• Ensure that all Emergency Response
  personnel understand and carry out their duties in accordance with
  humanitarian principles, Plan values, the Red Cross Code of Conduct and
  SPHERE.
• Carry out performance appraisals of Emergency
  Response Team staff and ensure regular feedback and mentoring on
  individual performance.
• Recommend changes to Emergency Response
  team composition and functioning with Country Office and partners to
  maximise emergency programme quality and effectiveness.
• Ensure that human resources implications
  for the team and Plan for both existing and anticipated emergency response
  are fully assessed, identified, described and communicated.
• Supervise ongoing human resources issues
  and make recommendations and adjustments accordingly.
• Ensure that all team members receive
  thorough briefings and information.
• Offer support to the Country Director
  and Communications Manager in the development of constructive working
  relationships with media representatives to build international and public
  profile and ensure positive coverage and the timely provision of situation
  reports and fundraising material to Plan’s International Headquarters and
  National Organizations.
• Ensure that all information, publicity
  and fundraising material recognises and respects the dignity of disaster
  victims.
• Establish and maintain positive working
  relationships with other institutions involved in the project. This should
  include regular contact to ensure they are fully and appropriately
  involved in the Project.
• Establish local procedures in order to
  liaise effectively with local government institutions
• Support line management to meet all
  required reporting requirements both narrative and financial promptly.
• Comply with Government of Uganda
  priorities and policies where these complement (are consistent with) with
  the Plan’s Mission and Vision as well as with donor contractual
  obligations and the need to ensure project quality.
• Facilitate and provide the opportunities
  for counterpart staff and agencies to be aware of and learn from the
  implementation of all aspects of the Project.
• Develop, maintain and strengthen
  relations with other agencies working in the same geographic or technical
  area
• Represent Plan Uganda in all relevant
  fora as required.
• Ensure that all personnel understand
  individual and collective responsibilities for safety and security.
• Work in liaison with the Plan Uganda
  Security Focal point person and the Regional Security Specialist to ensure
  compliance with Plan Security Guidelines and their effective application
  in the local context
•  Monitor the operational environment with
  respect to increased level of threat and advise the Country Office, staff,
  Plan International and the Plan International Security Officer.
• Ensure all interested Plan members are
  kept advised of changes and threats to the security of Plan staff, assets
  and operations.
• Ensure that all administrative support
  functions are established and maintained in accordance with Plan
  International administrative policies and procedures.
• Ensure compliance with all Uganda’s
  legal, contractual, labour and statutory requirements.
• Ensure with the Finance Manager the
  establishment, as necessary, and maintenance of Plan International
  financial management and accounting systems for all emergency assessment
  and response activities and assets.
• Coordinate mobilisation of financial
  resources related to emergency activities.
• Ensure with the ICT Manager that secure
  and reliable communications/ information management facilities are
  established and maintained.
• Ensure emergency members are familiar
  with usage, procedures and relevant protocols and procedures
• Ensure with the Procurement &
  Logistics Officer and in consultation with the Administration Manager the
  establishment and maintenance a functional procurement and supply chain
  management system.
• Ensure with the Procurement Logistics
  Manager/Officer the timely and appropriate establishment of all logistics
  infrastructure
• Perform any other job duties as assigned
  by the Country Director and/ or Regional Disaster Risk Manager.

• At least three to five years’ humanitarian aid
  experience preferably in a response setting.
• Multiple language skills desirable.
• Prior experience in project design, planning,
  proposal writing and project reporting.
• Excellent team work skills and ability to build
  good relations both internally and externally.
• Significant experience of staff management,
  training and briefing.
• The applicant should possess the ability to
  work independently and as a team player who demonstrates leadership
• Possess an ability to support and train local
  and international staff and able to work with disaster affected
  communities in a sensitive and participatory manner.
• Excellent written and oral communication skills
  and effective negotiation and representation skills.
• Works with trustworthiness and integrity and
  has a clear commitment to Plan’s values and humanitarian principles.
• Possess the ability to operate effectively
  under extreme circumstances including stress, high security risks and
  harsh living conditions.
• Demonstrates awareness and sensitivity to
  gender and diversity.
• The Applicant should also have experience and
  the ability to live and work in diverse cultural contexts in a culturally
  appropriate manner. Has a capacity to make accurate self-assessment
  particularly in high stress and high security contexts.
• Excellent organizational and planning skills
  within a fluid working environment and has a capacity for initiative and
  decision making with competent analytical and problem solving skills.
• Good working knowledge of Plan policies and
  procedures, Sphere and the Red Cross/ NGO Code of Conduct.
• The job requires general finance,
  administration, information management and telecommunication skills and
  proficiency in information technology/ computer skills – including
  facility with Word, Excel, and other Microsoft Office applications.
• Experience working as part of a team.
• Possess the ability to develop and implement
  solutions independently.
• Hands-on field experience in the application of
  SPHERE standards.
• Familiarity with and abide by Plan’s personnel
  policies, the NGO/Red Cross Code of Conduct and other regulatory Codes

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