Job Title: Grants
Administrator
Administrator
Organisation: Medical Research Council / Uganda Virus Research Institute (MRC/UVRI)
Duty Station: Entebbe, Uganda
Reports to: Senior Accountant
About MRC/UVRI:
The Medical
Research Council / Uganda Virus Research Institute (MRC/UVRI) Uganda Research
Unit on AIDS based at the Uganda Virus Research Institute, Entebbe has obtained
funding from the Medical Research Council UK / Department for International
Development (DFID) under the African Leadership Award mechanism to undertake a
study on the mental health problems of children and adolescents living with
HIV/AIDS.
Research Council / Uganda Virus Research Institute (MRC/UVRI) Uganda Research
Unit on AIDS based at the Uganda Virus Research Institute, Entebbe has obtained
funding from the Medical Research Council UK / Department for International
Development (DFID) under the African Leadership Award mechanism to undertake a
study on the mental health problems of children and adolescents living with
HIV/AIDS.
Job Summary: The Grants Administrator will be part of the finance team and will
primarily ensure all aspects of the different grants are managed in a timely
manner and as required by the different funders.
primarily ensure all aspects of the different grants are managed in a timely
manner and as required by the different funders.
Key Duties and Responsibilities:
·
Assisting
grant applicants in preparing a budget and submitting the financial part of a
grant application.
Assisting
grant applicants in preparing a budget and submitting the financial part of a
grant application.
·
Providing
the grant holder with regular monthly financial information showing
expenditures to date and projected costs until the end of the project
Providing
the grant holder with regular monthly financial information showing
expenditures to date and projected costs until the end of the project
·
Ensuring
that grants recharge overheads and are costed on a full economic basis
Ensuring
that grants recharge overheads and are costed on a full economic basis
·
Setting
up new grant codes and ensuring that the grant holders are aware of them
Setting
up new grant codes and ensuring that the grant holders are aware of them
·
Work
with the Senior Accountant as the main point of contact for the donor
organisation and grant holder at the Institute
Work
with the Senior Accountant as the main point of contact for the donor
organisation and grant holder at the Institute
·
Summarising
overall external income reports for monies received from outside donors for
Head office and other outside bodies
Summarising
overall external income reports for monies received from outside donors for
Head office and other outside bodies
·
Prepare
timely periodic financial reports & invoices to grant project heads and
Donors on expenditure, fixed assets and staff salary costs.
Prepare
timely periodic financial reports & invoices to grant project heads and
Donors on expenditure, fixed assets and staff salary costs.
·
Ensure
all internal recharges such as mileage and cost of lab tests are entered in the
MS Dynamics accounting system (Navision) for project operations.
Ensure
all internal recharges such as mileage and cost of lab tests are entered in the
MS Dynamics accounting system (Navision) for project operations.
·
Prepare
monthly reconciliation and Analysis of grant balances for review by the Senior
Accountant.
Prepare
monthly reconciliation and Analysis of grant balances for review by the Senior
Accountant.
·
Post all
grant income onto MS Dynamics and on the Oracle accounting system.
Post all
grant income onto MS Dynamics and on the Oracle accounting system.
·
Rigorously
interact with project teams and communicate with External grant donors as
required by the approved agreements/ attend meetings if required
Rigorously
interact with project teams and communicate with External grant donors as
required by the approved agreements/ attend meetings if required
·
Maintain
and ensure the safe custody of financial documents and copies of external grant
contracts on file.
Maintain
and ensure the safe custody of financial documents and copies of external grant
contracts on file.
·
Provide
support during MRC or donor audits by availing requested documentation.
Provide
support during MRC or donor audits by availing requested documentation.
·
Ensure
all running grants are implemented as per the contract requirements e.g. filing
of timesheets and any arising issues are communicated and resolved with the
donor.
Ensure
all running grants are implemented as per the contract requirements e.g. filing
of timesheets and any arising issues are communicated and resolved with the
donor.
·
Answer
any ad hoc donor queries
Answer
any ad hoc donor queries
·
Perform
any other relevant job roles in line with grants administration.
Perform
any other relevant job roles in line with grants administration.
Qualifications, Skills & Experience:
- The Bachelor Degree in Business
Administration, Commerce (Honors), or a related field. - A minimum of two (02) years’ work
experience working in a senior donor grant oversight position in a busy
grants/donor reporting office is a must. - Part Professional Accountant
qualification (CPA, CIMA, and ACCA) would be an advantage. - Working knowledge of MS Dynamics-Navision;
Oracle ERP system desired. - Prior experience working with ERP packages,
MS Office programs. - Possess excellent written and oral
English skills and be able to communicate throughout all levels of the
organization and with other donor organizations. - Excellent administrative and
organizational skills and previous staff management experience. - Good numeracy skills
How to Apply:
All
applications and supporting documents including curriculum vitae (CV), copies
of academic qualifications and names plus telephone contact details of three
referees should either be addressed to:
applications and supporting documents including curriculum vitae (CV), copies
of academic qualifications and names plus telephone contact details of three
referees should either be addressed to:
The Human
Resource Manager,
Resource Manager,
MRC/UVRI
Uganda Research Unit on AIDS,
Uganda Research Unit on AIDS,
Uganda Virus
Research Institute,
Research Institute,
P.O. Box 49
Entebbe. Uganda
Entebbe. Uganda
NB: Only short-listed candidates will be contacted for interviews.
Deadline: 17th January 2014
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