Finance Administrator Career Job at Clinton Health Access Initiative (CHAI)

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 Organisation: Clinton Health Access Initiative (CHAI)
Duty Station:  Kampala, Uganda
Reports to: Finance and
Administration Manager
About CHAI: 
The Clinton Health Access Initiative (CHAI) is a global health
organization committed to strengthening integrated health systems in the
developing world and expanding access to care and treatment for HIV/AIDS,
malaria and other diseases. CHAI’s solution-oriented approach focuses on
improving market dynamics for medicines and diagnostics; lowering prices for
treatment; accelerating access to life-saving technologies; and helping
governments build the capacity required for high-quality care and treatment
programs.
Since its establishment in 2002 by President William J. Clinton, CHAI
has worked on the demand and supply sides of the market to help more than 2
million HIV+ people access the medicines needed for treatment—representing
nearly half of all people on HIV treatment in developing countries. Building on
this model, CHAI has expanded its scope to include efforts to strengthen
healthcare delivery systems and to combat malaria and childhood illnesses.
Job Summary: The Finance Administrator
will perform a wide range of activities to support our office. Some of the
functions the Finance Administrator will focus on are petty cash management, office
operations and management, and administrative responsibilities.
Key Duties and Responsibilities:
  • Track and act as the primary
    contact person on petty cash disbursements and other finance related
    requests.
  • Receive invoices and
    other documents;
  • Prepare payment
    vouchers ensuring accuracy and timeliness is maintained, in conformity
    with the CHAI regulations and other donor requirements.
  • Maintain a monthly
    amortization schedule of prepaid expenditures to the benefiting Project
    IDs.
  • Issue official CHAI
    receipts as acknowledgement for all the cash, checks, electronic funds
    transfers and other modes of incoming funds paid or refunded to CHAI.
  • Daily entry of
    accounting data into the accounting database.
  • Perform monthly
    reconciliations of vendor receivables and liability accounts.
  • Perform monthly petty
    cash reconciliations.
  • Manage receivable
    ageing reports, bank reconciliation statements, running reports in our
    accounting system and passing journals to correct the identified errors.
  • Ensure the proper
    filing of important documents (hard and soft copies) and ensure a smooth
    operation of an office archiving system.
  • Maintain a clean,
    organized and functional office working environment.
  • Ensure the office has
    adequate supplies of consumables.
  • Arrange logistical
    support for CHAI visitors including update of visitors’ tracking board.
  • Support the
    arrangements for office events and meetings.
  • Plan and coordinate
    office mail collection and delivery.
  • Other duties to
    support general office management and finances, as needed
  •  Perform any other tasks as requested by
    the Finance and Administration Manager.
Qualifications, Skills & Experience:
  • The applicant should
    hold a Bachelor’s degree in Business Administration, Commerce, or other
    related field; ACCA/CPA qualification is an added advantage.
  • At least two years’
    experience in finance and/or office administration.
  • Competent computer
    skills, particularly in Microsoft Word and Excel.
  • Ability to handle multiple
    tasks simultaneously, set priorities and work independently.
  • Ability to learn on
    the job quickly and absorb/synthesize a broad range of information.
  • Strong communications
    skills – both written and oral.
  • Strong work ethic and
    flexibility.
                                                                                                            
How to Apply:
If you are passionate about humanities and desire to join this
prestigious health NGO founded by one of the United States of America’s Former
Presidents, Bill Clinton, please click web link below. The candidate will be
expected to provide at least three different references related to successful
relevant work experience over the last 2 years

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