Administration Careers – Personal Assistant at Uganda Retirement Benefits Regulatory Authority (URBRA)

  Administration Jobs in Uganda, Uncategorized
Job Title: Personal Assistant
Organization: Uganda Retirement Benefits Regulatory
Authority (URBRA)
Duty Station: Kampala,
Uganda
Reports to: Chief
Executive Officer
About URBRA:
The Uganda Retirement Benefits
Regulatory Authority manages retirement plans for Uganda’s public
workforce by serving as the fiduciary stewards of the contributions and
disbursements of the pension trust funds. In partnership with the state’s
public employers, we help ensure that they can offer their employees a
comprehensive retirement plan that is responsive to their needs and is
equitable to all stakeholders.
URBA’s primary mandates
include;
  • Regulate
    the establishment, management and operation of retirement benefits schemes
    in Uganda in both private and public sector
  • Supervise
    institutions which provide retirement benefits products and services
  • Protect
    the interest of member and beneficiaries of retirement benefits schemes
  • Promote
    the development of the retirement benefits sector
  • Provide
    for licensing for custodians, trustees, administration and fund managers
    of retirement benefits schemes, the appointment of inspectors and interim
    administrators.
Key Duties and Responsibilities:
  • Manage
    all communications in the CEO’s office -Handle the CEO’s administrative
    correspondences.
  • Manage
    the CEO’s diary
  • Arranging
    the CEO’s meetings
  • Give
    coordination and logistical support between the office of the CEO and
    other management units
  • Compile
    needs of the office of the CEO and ensure that they are provided in time
  • Manage
    documentation, filing and dissemination in the office of the CEO
  • Taking
    dictations as well as drafting letters
  • Ensure
    good ambiance and proper sanitation of the office and immediate
    environment
  • Maintain
    and up to date stakeholder database detailing names, addresses and phone
    numbers that the CEO may require on a day to day basis
  • Ensure
    that the CEO’s travel arrangements are effectively handled
  • Perform
    any other duties assigned by the supervisor.
Qualifications, Skills and Experience:
  • The
    Personal Assistant (PA) should preferably hold a Bachelor’s degree in
    Secretarial Studies
  • At
    least six (6) years’ experience in a Personal Assistant or Secretarial
    role in an executive office
  • Good
    working knowledge of MS office packages;
  • Ability
    to run various office machines
  • Good
    organizational skills
  • Excellent
    interpersonal and Communication skills
  • Ability
    to effectively follow oral and written instructions especially procedures
    manuals
  • Possess
    a high degree of attention to detail
  • Excellent
    team player
How to Apply:
If you believe you are the
right candidate and would love to contribute to the Ugandan pension sector,
please deliver your application and CV clearly detailing your suitability for
the position in terms of required qualifications and experience to the URBRA
reception on 3rd Floor, Plot 1 Clement Hill road, Kampala, Uganda or send via
E-mail to recruitment.hr@urbra.go.ug
Deadline: 24th January, 2014

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