Job Title: Office
Manager
Manager
Organization: UpEnergy
(U) Limited
(U) Limited
Duty Station: Muyenga,
Kampala, Uganda
Kampala, Uganda
Reports to: Finance
Manager
Manager
About Us:
UpEnergy (www.upenergygroup.com) is a distribution company that makes
clean energy technologies available to people in the developing world by
addressing the last mile distribution challenge. UpEnergy is a technology
agnostic organization that sources high quality, energy-efficient technologies
like cookstoves, water filters and solar lights from reputable manufacturers.
These technologies are then warehoused, marketed and sold through our own
in-house sales force as well as through other local distributor channels.
UpEnergy creates carbon credits from the distribution of these products which
reduce carbon emissions for every year that they are in use.
clean energy technologies available to people in the developing world by
addressing the last mile distribution challenge. UpEnergy is a technology
agnostic organization that sources high quality, energy-efficient technologies
like cookstoves, water filters and solar lights from reputable manufacturers.
These technologies are then warehoused, marketed and sold through our own
in-house sales force as well as through other local distributor channels.
UpEnergy creates carbon credits from the distribution of these products which
reduce carbon emissions for every year that they are in use.
In Uganda, UpEnergy has been in operation since 2011 and has built a
network of sales and distribution partners to support ongoing sales of our
products. We have a fully operational local team that operates under the
SmartHome brand. The Kampala team performs sales, finance, marketing and
inventory management functions.
network of sales and distribution partners to support ongoing sales of our
products. We have a fully operational local team that operates under the
SmartHome brand. The Kampala team performs sales, finance, marketing and
inventory management functions.
Job Summary: The Office
Manager will primarily offer administrative and operational support to increase
organizational efficiency and effectiveness. This role requires people
management experience, high organizational ability and excellent interpersonal
skills.
Manager will primarily offer administrative and operational support to increase
organizational efficiency and effectiveness. This role requires people
management experience, high organizational ability and excellent interpersonal
skills.
Key Duties and Responsibilities:
1. Management of UpEnergy
Security team and fleet drivers:
Security team and fleet drivers:
- Manage all aspects
related to the employment of the above mentioned personnel including
scheduling, time off requests, shift swapping, equipment maintenance, and
any other responsibilities as they may arise.
2. Develop an effective organizational system and set of controls
within the Office Management function:
within the Office Management function:
- Implement effective
tracking of internal office expenses and petty cash disbursement. - Assist in preparation
for annual carbon audits.
3. Management of Office Supplies:
- Ensure all office
supplies including stationary, janitorial supplies, furniture etc. are in
stock and in appropriate working condition. - Ensure all sales
receipt books and vouchers are appropriately used and accounted for by
sales staff.
4. Work in liaison with the Landlord and Janitorial staff:
- Scheduling and
coordinating office cleaning and ground maintenance. - Communicating with
landlord to report any issues and repairs required. - Ensuring all rent and
utilities payments are made on time. - Perform any other duties
as assigned in the administration realm.
Qualifications, Skills and
Experience:
Experience:
- The applicant must
possess a bachelor’s Degree or equivalent required. - A minimum of two
years’ experience, ideally in an office management/administrative roles. - Significant experience
in people management. - Past working
experience managing an office and/or personnel required. - Prior experience with
office cash management preferred. - The Office Manager
should ideally be a multi-tasker who is highly creative, ambitious and
possess the ability to take initiative. - Be highly passionate
about UpEnergy’s mission. - Basic knowledge of
clean energy products and rural distribution is an added advantage. - Exhibits excellent
problem-solving ability and judgment. - Fluent in both written
and spoken English required as well as working knowledge of one or more
local Ugandan dialects. - Strong written and
verbal communication skills.
Salary and Benefits: The
Office Manager will be compensated competitively and commensurate with experience.
Office Manager will be compensated competitively and commensurate with experience.
How to Apply:
All suitably qualified candidates should endeavor to send a short cover
letter and resume to Mark Mutaahi ([email protected] ). Please clearly
indicate “Uganda Office Manager” in the subject of the E-mail application.
letter and resume to Mark Mutaahi ([email protected] ). Please clearly
indicate “Uganda Office Manager” in the subject of the E-mail application.
NB: No phone calls or
posted mail applications, please. Applications will be accepted until the
position is filled.
posted mail applications, please. Applications will be accepted until the
position is filled.
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