The Ugandan Jobline

• Prepare
  and submit monthly, quarterly and annual programme financial and related
  reports to the MSI London office and donors according to agreed
  timetables. All reports must conform to MSI and/or donor specific formats.
• Perform
  and present inter-company reconciliations to MSI-London according to an
  agreed timetable.
• Prepare
  and agree year-end accounts with external auditors and resolve all audit
  queries within your control by end of March of each Calendar year.
• Prepare
  and agree annual project reports with external auditors and resolve all
  audit queries within your control according to an agreed timetable.
• Ensure
  routine reconciliation of all general ledger account balances
• Generate a
  payroll summary and transfer staff salaries to their individual bank
  accounts and input payroll details to SUN by end of each month.
• Ensure
  remittance of NSSF, PAYE and Local Service Tax deductions to NSSF, URA and
  Local service tax centres, as appropriate, on a timely basis
• Ensure
  collection, recording and filing of receipts acknowledging remittance of
  all statutory deductions
• Maintain
  an up-to-date file of statutes, laws and regulations (including bulletins,
  practice notes, leaflets,) governing LST, NSSF and PAYE.
• Design and
  develop a cash flow forecasting model.
• Prepare
  and submit monthly cash flow forecasts to ensure efficient implementation
  of programme work plans.
• Prepare
  and submit monthly aged schedules of debtors and creditors to the Director
  Finance .& Compliance.
• Supervise
  monthly reconciliations of accounts receivable balances with client
  statements. Reconciling items should be investigated and resolved
  promptly.
• Ensure
  that working advances are properly and accurately accounted for on a
  timely basis in accordance with MSU’s financial policies and procedures
  manual.
• Oversee
  monthly reconciliations of supplier statements. Outstanding balances must
  be cleared appropriately.
• Monitor
  team performance of monthly stock reconciliations and ensure stock movements
  are properly entered in SUN.
• Manage all
  programme imprest funds/Petty Cash.
• Review and
  approve monthly bank reconciliation statements for unusual items and agree
  appropriate investigations to ensure smooth financial operations.
• Perform
  quarterly centre, outreach, CD and SF/Voucher internal audits and/or
  financial reviews to ensure effective implementation of MSU financial
  policies and procedures
• Manage and
  develop a proper filing system for payment vouchers together with all
  related documents (e.g. voucher service provider claims).
• Lead the
  preparation of the annual programme budgets to accompany related
  workplans.
• Produce
  high quality project budgets and monitor allocation of donor restricted
  income and expenditure to ensure effective utilization of donor resources.
• Review and
  initiate changes to MSU’s financial policies and procedures adopted by the
  Senior Management Team.
• Provide
  practice notes on financial policies and procedures manual to programme
  staff.
• Process
  and/or approve payment requests to facilitate implementation of annual
  programme workplans and budget.
• Design,
  review and maintain job profiles and related KPIs for finance staff.
• Identify
  and review work and development objectives and opportunities for finance
  staff.
• Conduct
  annual performance reviews for finance staff.
• Conduct
  training needs assessments for the finance team in Q4 of each calendar
  year and design corresponding training action plans to close identified
  skills gaps.
• Communicate
  HR regulations and policies to finance staff.
• Design and
  maintain the interface between stock management systems, payroll, MIS and
  general ledger.
• Train
  finance staff on changes to the computerized financial management systems.
• Develop
  and maintain the organization’s chart of accounts.
• Design,
  review and maintain operator definitions and permissions to allow users
  access financial management information systems.
• Develop
  and maintain analysis structures in SUN systems.
• Maintain
  and develop an up-to-date fixed asset register. Allocate numbers to all MSU
  assets and ensure that they are engraved on the assets.
• Update the
  fixed asset register and general ledger with all relevant details of asset
  disposals and ensure that these transactions are duly supported; all
  procedures laid out in MSU’s financial policies should be followed.
• Review and
  design random stock take processes to ensure that inventory records are
  up-to-date.
• Review
  random and annual stock-take reports for exceptional variances and cause
  appropriate investigations to be carried out.
• Design annual/statutory
  stock-take processes to support year-end financial statements.
• Initiate
  and monitor periodic and year-end cash counts and reconcile the results of
  the counts to agreed floats.
• Initiate,
  review and design physical asset inspection activities to ensure the
  company fixed asset register is accurate and up-to-date.
• Review and
  maintain records for asset repairs and maintenance history

• The
  applicant should possess a University Degree in Finance, Master Degree and
  membership of a professional accounting body is preferable
• Tax
  Management experience
• Management
  of computerised financial information systems
• Proven
  track record of people management and leadership skills
• Demonstrable
  skills in Microsoft Office computer programmes, particularly Word and
  Excel
• Knowledge
  of Family Planning is an added advantage
• Knowledge
  of institutional donors in the sector and related compliance regulations
  (e.g., DFID, EC, USAID, UNFPA)
• High level
  of integrity
• Ability to
  work in deadline driven/results orientated atmospheres

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