International NGO Clinton Health Access Initiative (CHAI) Careers – Human Resources and Administration Coordinator

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Organisation: Clinton Health Access Initiative
(CHAI)
Duty
Station:  Kampala,
Uganda
About
CHAI:
The Clinton Health Access
Initiative (CHAI) is a global health organization committed to strengthening
integrated health systems in the developing world and expanding access to care
and treatment for HIV/AIDS, malaria and other diseases. CHAI’s
solution-oriented approach focuses on improving market dynamics for medicines
and diagnostics; lowering prices for treatment; accelerating access to
life-saving technologies; and helping governments build the capacity required
for high-quality care and treatment programs.
Since its establishment in
2002 by President William J. Clinton, CHAI has worked on the demand and supply
sides of the market to help more than 2 million HIV+ people access the
medicines needed for treatment—representing nearly half of all people on HIV
treatment in developing countries. Building on this model, CHAI has expanded
its scope to include efforts to strengthen healthcare delivery systems and to
combat malaria and childhood illnesses.
Job
Summary: The HR and
Administration Coordinator will focus on staff welfare, professional development,
office management, and administration and will report directly to the Deputy
Country Director.
Key
Duties and Responsibilities:
  • Support
    the formulation and implementation of HR, administration and staff welfare
    policies
  • Ensure
    that CHAI’s HR policies and practices are compliant with Ugandan law and
    CHAI global policies, including recruiting, benefits, and work
    authorization
  • Manage
    staff welfare, conflict resolution, and grievance handling to create and
    foster a productive work environment
  • Oversee
    the staff recruitment process and develop a database to track applicants
    and ensure an efficient process and timely feedback
  • Work
    with the Deputy Country Director and Program Managers to develop and
    implement a comprehensive professional development strategy, including
    organizational learning, new skills acquisition, and talent development
  • Track
    staff leave days and generate a leave tracker report on a monthly basis
  • Maintain
    CHAI personnel files and ensure that all individual records are up-to-date
  • Coordinate
    with insurance vendor to ensure provision of top quality medical coverage
    for staff and their families
  • Liaise
    with CHAI’s legal, security and compliance teams
  • Support
    procurement and monitor stock of office supplies, kitchen supplies and
    programmatic materials; maintain a tracking system for office equipment
  • Monitor
    and oversee the general appearance and maintenance of the office
  • Ensure
    that appropriate arrangements for visitors are made, including pickups,
    hotel and air bookings, and other travel arrangements; maintain a visitors
    log
  • Maintain
    a list of service providers and contacts, developing and adhering to
    agreed rates
  • Organize
    meetings and conferences, including coordination with external parties and
    organization on venues, food, transport, etc.
  • Generate
    letters and communications to support office administration
  • Ensure
    the proper filing of important documents (hard and soft copies)
  • Perform
    other responsibilities, as needed
Qualifications,
Skills and Responsibilities:
  • The
    applicant should possess a first degree, ideally in Business
    Administration, HR or other related field; post graduate training is an
    added advantage
  • At
    least three years work experience in office administration and/or human
    resources
  • Competent
    computer skills, particularly in Word and Excel
  • Ability
    to handle multiple tasks simultaneously, set priorities and work
    independently
  • Ability
    to learn on the job quickly and absorb/synthesize a broad range of
    information
  • Strong
    communications skills—both written and oral
  • Strong
    work ethic and flexibility
  • Experience
    with procurement and/or accounting is an added advantage
How
to Apply:

If you desire to work with
the Clinton Health Initiative (CHAI),  please feel free to visit the
website below for details

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