Job Title: Administrative Assistant
Organisation: Protecting
Families against HIV/AIDS (PREFA)
Families against HIV/AIDS (PREFA)
Duty Station: Arua,
Uganda
Uganda
Reports to: Project
Coordinator
Coordinator
Gross Salary: UGX 14,621,640
pa
pa
About PREFA:
Protecting Families against
HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO)
with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT).
In preparation for its three year CSF funded project, “Reduction of New HIV
Infections through Enhanced Community Engagement in Combination HIV Prevention
in Arua District.”
HIV/AIDS (PREFA) is an indigenous Ugandan Non-Governmental Organization (NGO)
with a historical focus on Prevention of Mother-to-Child Transmission (PMTCT).
In preparation for its three year CSF funded project, “Reduction of New HIV
Infections through Enhanced Community Engagement in Combination HIV Prevention
in Arua District.”
Job
Summary: The
Administrative Assistant will be responsible for providing administrative,
logistical, human resource, finance and secretarial support to the PREFA-CSF
office.
Summary: The
Administrative Assistant will be responsible for providing administrative,
logistical, human resource, finance and secretarial support to the PREFA-CSF
office.
Key Duties &
Responsibilities:
Responsibilities:
- Well-maintained
office premises, equipment and property of PREFA. - Good
public relations with organizations’ clients and visitors. - Well-facilitated
meetings, recorded minutes with clear action points. - Ensure
that up to date PREFA procurement, human resource, vehicle and other
policies and guidelines/ systems are available and regularly consulted by
relevant officer at the district office. - Effective
communication system with a display of key organizational documents at the
reception. - Well
maintained diary of appointments for the project coordinator. - Properly
managed petty cash imprest with up-to-date books of accounts. - Offer
safe custody of organizational assets including office stamps and other
endorsing or authorizing instruments. - Offer
support and advice to the project coordinator on administrative issues and
human resource management. - Ensures
that administrative policies, regulations, procedures and systems for
effective management of PREFA CSF office are adhered to by all staff. - Coordinate
the procurement and store systems of office items for the district office
in accordance with the established policies and procedures. - Coordinate
field trips and work schedules for both district office management and
home to home teams to ensure effective and smooth running of PREFA core
activities, - Act
as secretary during the district office general staff and management
meetings
Qualifications, Skills
& Experience:
& Experience:
- The applicant should possess a Bachelors Degree in Business
Administration or Secretarial Management - At
least three (3) years of progressively responsible administrative, finance
and/or secretarial positions with demonstrable experience in procurement
and stores management. - Experience
working in an HIV/AIDS organization set up is an added advantage. - Good
communication skills (oral and written). - Proficiency
in Ms Office applications.
How
to Apply:
to Apply:
All suitably qualified and
interested applicants should send a letter of application, copies of
testimonials and certificates, current Curriculum Vitae, telephone contact and
three professional referees. NB: Only short-listed candidates will be
contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda
interested applicants should send a letter of application, copies of
testimonials and certificates, current Curriculum Vitae, telephone contact and
three professional referees. NB: Only short-listed candidates will be
contacted.
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Luthuli Avenue – Bugolobi,
P.O Box 25769, Kampala-Uganda
Deadline:
Friday, 13th December, 2013
Friday, 13th December, 2013
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