Administrative Assistant Career Jobs at National Agricultural Research Organisation (NARO)

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Organisation:
National
Agricultural Research Organisation (NARO)
Duty
Station: Kampala, Uganda
About NARO:
The National
Agricultural Research Organisation (NARO) has signed a memorandum of
understanding with Korea Project On International Agriculture (KOPIA. In
execution of iits tenets and in tandem with national interest in addressing the
vast issues of agriculture, KOPIA seeks to candidates to fill the position above.
Key Duties
and Responsibilities:
  • Maintaining
    communication channels between the office of the Director and other
    departments as well as external organization and individuals.
  • Preparing
    notes, correspondence and reports in accordance to instructions
  • Responding
    to telephone inquiries, giving information to callers and routing calls to
    appropriate officials and also placing outgoing calls.
  • Receiving
    official visitors and walk-in customers by ascertaining the nature of
    business and directing them accordingly.
  • Receiving,
    sorting, recording and distributing mails, general correspondence and
    documents appropriate officials.
  • Scheduling
    appointments and screening reports for meetings, synchronizing and
    updating the Director’s appointments
  • Preparing
    both local and international itineraries, confirming travel, flight and
    hotel reservations.
  • Locating
    and attaching appropriate files to correspondence or queries as well as
    organizing filing and retrieval systems.
  • Overseeing
    the proper maintenance, storage, retrieval of files and documents in order
    to ensure that they are accessible and secure.
  • Organizing
    meetings and conferences and accurately recording proceedings of various
    deliberating
  • Monitoring
    and tracking the progress of various assignments and regularly updating
    the Director and other members of staff on organizational deadlines and
    problems.
Qualifications, Skills & Experience:
  • The
    applicant should hold a Bachelor’s Degree in Secretarial
    studies/Administration.
  • Proficiency
    in using word processing and other computer software packages, including
    use of the e-mail, the internet as well local and wide area network
    system.
  • At
    least three (3) years of progressive experience gained in a busy executive
    office.
  • Effective
    communication and interpersonal skills with an attention to detail
  • Possess
    the ability to analyze and evaluate different types of information.
How to Apply:
All those
suitably qualified and interested should submit his/her application together
with CV and academic transcripts to KOPIA office. Please clearly indicate your
telephone contact and e-mail address. Send to:
Dr.
Jee, Hyeong-Jin      
E-mail: hjjee1126@gmail.com
OR
The Director,
National Agricultural Research Laboratories – Kawanda
P. O. Box 7065, Kampala. Uganda
Deadline: 31st December 2013

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