Administration Assistant Career Jobs at Uganda Coffee Development Authority (UCDA)

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Organisation: Uganda
Coffee Development Authority (UCDA)
Duty Station: Kampala, Uganda
Reports to: Promotion
and Training Officer
About UCDA:
Uganda
Coffee Development Authority (UCDA) was established by statutory mandate in
1991 following the liberalization of the coffee industry. The Statute
mandates UCDA to: “oversee the coffee industry by supporting
research, promoting production, controlling the quality and improving the
marketing of coffee in order to optimize foreign exchange earnings for the
country and payments to farmers”. UCDA is implementing the Robusta Coffee
Centre of Excellence Project with support from aBi Trust. The COE Project
is aimed at developing a sustainable coffee value chain through development of
technologies, innovations and promotion of best practices along the coffee
value chain, exploring best practices in coffee, conducting specific research
to provide accurate information, and carrying out demonstration activities with
the view of improving household incomes, and creating a coffee culture. The COE
will offer recognized expertise and experience to benefit members of the coffee
sector, and also demonstrate the best coffee practices.
Job Summary: The
Administration Assistant will primarily offer administrative and logistical support in the activity
implementation for the Coffee Centre of Excellence.
Key Duties and
Responsibilities:
  • Provide
    administrative support in promotion and training activities at the COE.
  • Draft
    and produce standard documents such as letters, reports and presentations
    as per Staff’s requests, and prepare written responses to routine enquiries.
  • Provide
    support in the maintenance of visitors’ centre, updating of information,
    and dissemination of information to visitors.
  • Receive
    and direct visitors to the COE, screen telephone calls, direct callers to
    appropriate persons / Offices and provide information about COE activities
    in case of inquiries.
  • Perform
    routine data entries at the Centre and handle requests for information and
    data.
  • Schedule
    and coordinate meetings, appointments, and travel arrangements for COE
    staff.
  • Maintain
    office supply inventories and coordinate maintenance of Office equipment.
  • Maintain
    an electronic and hard copy filing system for the Centre of Excellence.
  • Perform
    any other duties as assigned by supervisor.
Qualifications, Skills
and Experience:
  • The applicant should hold a Bachelor’s Degree in Business
    Administration, or equivalent qualifications.
  • At
    least 2 years working experience in a similar job role.
  • Excellent written
    and verbal communication skills;
  • Planning
    and organizing skills; 
  • Computer
    literacy skills and knowledge of relevant software. 
  • Accuracy
    and ability to pay attention to detail; 
  • Customer
    service orientation and teamwork.
How to Apply:
If
you meet the above requirements, please send your application, curriculum
vitae, certified copies of academic transcripts, and telephone contacts and
e-mail addresses of three referees to; Principal Human Resource Officer, UCDA
Coffee House, Plot 35 Jinja Road, P.O. Box 7267, Kampala, Uganda. E-mail
applications should be sent to:  ucda@ugandacoffee.org.
Deadline: 31st
December 2013 by 5pm

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