3 PA and Administration Assistants at Umeme

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Organisation: Umeme Limited
Duty Station: Kampala, Uganda
Ref:                     
CCD 11
Reports to:          
General Manager or Business Services Manager, Capital and Contracts Division
About Umeme:
Umeme Limited is
an Electricity Distribution Company listed on the Uganda and Nairobi
Securities Exchange, with Actis’ Infrastructure 2 fund as a majority investor.
Actis is a leading investor in the emerging markets, managing over US$4.8bn
worth of investment on behalf of more than 100 institutional investors,
including the Commonwealth Development Corporation (CDC), a UK Government owned
company.
Job Summary: The PA and
Administration Assistants will be responsible for the general administration activities and/or
duties of Personal Assistant, independently and under instruction from one or
more colleagues, to support and ensure effective, efficient and compliant
operation of the Division.
Key Duties and
Responsibilities:
  • Conduct
    and/or supervise administrative duties in line with good office practice
  • Handle
    logistical issues, including ordering supplies, completing forms, handling
    mail and incoming and outgoing paperwork.
  • Develop
    and maintain filing and reference systems in order to access information
    in a timely manner.
  • Check
    and confirm compliance with routine processes within the Division.
  • Organise
    meetings and schedule appointments.
  • Facilitate
    communication channels with other departments as well as external
    organizations and individuals.
  • Work
    with colleagues to support the delivery of consistently high standards of
    operation and achievement of targets within the Division.
  • Perform
    any other official duties as may be assigned by the Supervisor     
Qualifications, Skills
and Experience:
  • The applicant should hold any Bachelor’s Degree
  • Good
    knowledge and use of the MS Office suite (Word, Outlook, PowerPoint,
    Excel)
  • Experience
    in an administrative role is advantageous
  • Capable
    and competent in general administrative duties with a professional and
    common sense approach to carrying out tasks to conclusion and to a high
    standard of efficiency.
  • Disciplined,
    flexible and willing approach towards work.
  • Excellent
    ability to prioritise and multi-task the tasks that are assigned.
  • Ability
    to work to meet time deadlines under pressure.
  • Ability
    to make judgment calls, maintain confidentiality and work independently.
  • Ability
    to interact with stakeholders and staff at all levels within the
    organization.
  • Excellent
    written and verbal communication skills.
How to Apply:
If you believe you are the
ideal candidate and desire a career in Umeme, please send your application and
CV clearly detailing your suitability for the position in terms of required
qualifications and experience to: recruit.hr@umeme.co.ug.
UMEME is an equal opportunity employer: Any influence-peddling will lead to
automatic disqualification.
Deadline:
Friday, 20th December 2013 by 5:00p.m.

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