The Ugandan Jobline

• In liaison with the HR
  Manager lead the development of MUg’s annual staff development plan to ensure
  that the organisation’s learning and development strategies are aligned to
  and support achievement of the organisation’s strategic objectives
• Facilitate
  organization-wide skills gap analysis to identify, address critical needs
  and undertake
  informed interventions.
• Liaise with line
  managers to ensure design and implementation of individual personal development
  plans in order to address the skills gap identified through performance appraisals
  so as to ensure that the staff have at all times the necessary knowledge,
  skills and competencies and that they are continuously being developed
• Plan, direct and
  facilitate appropriate training and development programmes to accomplish the
  organisation’s goals.
• Facilitate and
  coordinate orientation and induction for new MUg staff in order to promote organisational
  learning and a culture of acceptable behaviour and practices.
• Routinely update the
  MUg orientation and induction pack for dissemination of appropriate information to
  new staff
• Coordinate with line
  managers to identify and source for appropriate facilitators for the identified
  learning and development to ensure relevance and effective delivery of course/training
  content
• Liaise with the
  Procurement department and take part in the development and communication of
  ToRs for identified external facilitators
• Liaise with identified
  internal and external training facilitators to ensure delivery of staff trainings in
  line with the training need identified
• Regularly conduct
  assessments that measure the effectiveness of the staff development interventions
  so as to align and introduce new strategies that will contribute to
  organisational performance
• Liaise with line managers to ensure
  implementation of mentorship and on job training for succession planning
  and continuity of service
• Develop a system for
  monitoring, tracking and maintaining of an organisational skills set databank of
  staff development events and activities.
• Generate and
  communicate staff training reports to relevant managers to inform decisions

• Participate in the development and review of
  the organisation’s job descriptions to  ensure full accountability and
  responsibility by job holders for the work of the organisation as well as
  clarity of key result areas for delivery of out puts.
• Support the designing
  and revision of performance management tools that will guide and enable
  efficient and effective staff performance management through measurement
  of achievement of set targets and goals
• Ensure a functional
  staff performance appraisal system for Mildmay Uganda by;
• Supporting managers and staff in
  defining performance targets and goals that are measurable, achievable
  and are in line with programmatic objectives.
• Ensure observance of performance
  appraisal timelines by routinely and timely communicating appraisals that
  are due to line managers and staff
• Regularly monitor and maintain an
  up-to-date tracking list on progress of staff appraisals, and communicate
  gaps to relevant staff/managers for appropriate action to ensure that all
  staff appraisals are done.
• Review the submitted staff performance
  appraisal forms to identify and compile relevant performance gaps and
  recommended interventions, and ensure that they are timely communicated
  to the appropriate parties for redress
• Documenting and updating MUg’s staff
  performance appraisal records and ensure availability of these records
  for decision making
• Facilitate implementation of recommended
  appraisal outcomes, and ensure timely provision of relevant and approved
  feedback.
• Manage the 360° appraisal system to
  ensure that it is constantly functional and up-to-date, and that staff
  appraisal requests are submitted and approved on time.
• Regularly offer consultative support and
  guidance to staff in the use the 360°appraisal system in order to ensure
  effective use of the system for retrieval of meaningful staff’s appraisal
  reports.
• In liaison with HR
  manager develop and implement a system that rewards exceptional performance and
  corrects poor performance for improved staff motivation

• In liaison with line managers routinely assess
  changes in job roles and update/ adjust job descriptions as
  responsibilities change and new opportunities arise.
• Develop and implement
  an employee development program that allows all interested employees to
  establish goals for professional development.
• In liaison with line
  managers and staff create, discuss and monitor implementation of staff personal
  development plans
• Facilitate development
  and implementation of succession plans by all line managers at
• Mildmay Uganda to ensure continuity of leadership
  in the organisation
• Document and routinely
  update Mildmay Uganda’s succession plan strategy to communicate
  available skills and potential for all senior management positions

• Ensure that the HR tools for collection of
  relevant staff data are regularly up dated, and where need be, new ones
  developed.

• Ensure that all staff
  records submitted to the HR department are complete, accurate and up to date
  with relevant information, by regularly communicating new or required changes.
  
• Ensure that HR records
  are promptly and accurately filed, kept in safe custody, and only accessible by
  authorised personnel.
•  Ensure that the HR software is regularly
  updated with staff personal information relating to their training
  and development, performance by undertaking real time data entry.
• Prepare and submit
  timely and accurate reports necessary for and decision making and implementation
  of best practice.

• Review/familiarize self with the assignment
  guidelines to ensure critical understanding of the assignment for an
  objective view point.
• Work with lecturers to conduct timely first
  marking, second marking and/or moderation of  the given assignment as per the set
  guidelines to ensure consistency and comprehensiveness.

• Prepare and design relevant training plans
  appropriate to a set group of participants and intended learning outcomes
• Liaise with the Registrar and Administrative
  office to identify and invite appropriate participants ensuring that the
  right people are admitted for the training.
• Identify and notify facilitators for timely
  submission of relevant and updated visual and audio learning materials
  required for compiling the participants’ reference base
• Proof read materials submitted ensuring that
  they are up-to-date and in line with current evidence and ministry of
  health policies
• Communicate to all the stakeholders involved in
  the training for participation and buy-in
• Monitor the smooth running of the training
  ensuring that participants’ achieve the intended learning outcomes and
  that any issues are addressed in time to minimise impact on training
• Conduct both participants’ and trainers’
  evaluations of the training and write a comprehensive report highlighting
  the relevant learning points, challenges and recommendations for future
  improvements.
• Work with partners to plan for follow up of the
  trainees to support application of theory to practice and to identify any
  gaps that may need further training and mentorship

• Ensure client satisfaction through delivery of
  high quality programmes and demonstrating a high level of professionalism
  in dealing with students and partners.
• Contribute to designing and circulation of
  brochures by providing information on the courses and reviewing the drafts
  developed by the librarian/registrar
• Participate in writing training and funding
  proposals in order to increase on income generation
• Participate in consultancy activities ensuring
  that they are completed in time and delivered to the highest standard
  possible for customer satisfaction
• Actively identify opportunities for marketing
  MUg courses and attend partner meetings/conferences to make presentations,
  and circulate brochures to improve on MUg’s visibility.

Qualifications, Skills and
Experience:

• The candidate
  should possess Bachelors Degree in Human Resource Management or Industrial
  and Organisational Psychology or Social Sciences
• A Postgraduate
  qualification in Human Resource Management
• At least three years
  experience in HR practice following post graduate qualification with
  specific experience in managing staff learning, development and training
  function.
• Good communication
  and interpersonal skills
• Proficiency in
  various MS office packages and working knowledge of English and local
  language(s) are crucial.
• Hard working,
  trust-worthy, and holding the highest levels of integrity and
  confidentiality.
• Must be
  flexible, reliable, able to work under pressure; and in sympathy with the
  Christian values of Mildmay Uganda.
• Evidence of a
  non-judgemental approach regarding race, religion, culture, sexuality and
  lifestyle is critical.  

How to Apply:

Related Jobs