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• Ensures appropriate and immediate handling of
  project staff enquiries and requests for assistance
• Clarifies to staff issues pertaining to HR in
  the Employee Handbook in collaboration with the Director Operations.
• Coordinate recruitment process by advertising
  vacancies, collecting CV’s screening candidates and setting up interviews
  for selected applicants.
• Establish and maintain the project/personnel
  paper and electronic files.
• Keep files in an organized, orderly manner so
  that records can be referred to and deciphered clearly in the event of an
  audit or need for historical information.
• Verify completion stall hiring paper work
  including requisition, interview evaluations, reference checks, offer
  form, offer letter and employee action form.
• Prepare employment contracts with detailed
  scope of work for all project hires.
• Conducts induction and on-site orientation
  programs for all new project staff and ensure that the Human Resource
  Polices and the employee benefit package are well understood by all staff,
  providing guidance as necessary.
• Administers the staff leave roster, notes
  absenteeism and coordinates timesheets and payroll matters.
• Handles minor disciplinary matters at the
  Project
• Analyses and gleans HR needs from the work
  plans presented at the beginning of the project year and coordinates them
  with the Director of operations
• Assists staff in understanding and completing
  the performance appraisals process in a timely manner
• Guides supervisors in keeping the performance
  appraisal process as an ongoing process
• Ensures that all new staff have set objectives
  for the probation period, supervisors are reminded of confirmation due
  dates and decisions to confirm or not are made in time
• Ensures that HR best practices are adhered to
  at the project by all project staff through counseling, guidance and
  coaching
• Keeps all project staff information confidential
  and communicates only what needs to be shared when need arises.
• Identifies and follows up HR issues that arise
  during staff and management meetings
• Plays an active role in creating a safe and
  healthy work environment through organizing project retreats, get together
  functions, stress relief activities, celebrating staff birth days,
  additions to staff family members, hospital visitation, bereavement
  support. etc.
• Ensures that all documentation in relation to
  the engagement of Short Term Technical Assistance in liaison with the
  different technical area heads are completed in time and information
  necessary for the payment is made available to finance.
• Ensure adherence to local labor laws and
  practices and support staff enrollment in local benefit plans as
  appropriate.
• Assists in the timely recruitment of
  consultants and staff at the Project upon receipt of request
• Responsible for preparing contractual
  documentation for consultants in a timely manner.
• Review all proposed consultant agreements for completeness
  and to ensure compliance with tax requirements before the agreements are
  issued to prospective consultants.
• Ensure that all consultant files include
  bio-data sheets and appropriate supporting documents including
  verification of salary/earnings claim and references.

• The candidate should possess a Bachelor’s
  Degree in Human Resources Management, Social Sciences, Business
  Administration or a related field
• An additional post Graduate degree in Human
  Resources Management and/or training in records management is an added
  advantage.
• At least three years’ relevant work experience
  gained through serving in a similar position with an NGO or busy
  multinational company.
• Excellent planning, organizing, communication and
  Interpersonal skills.
• Knowledge of Uganda Labour laws, ability to
  work in a multicultural environment, pay attention to detail and maintain
  confidentiality is a must.
• A good understanding of USAID rules and
  regulations is desirable

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