Job Summary: Head Finance, HR and
Administration
Administration
Organisation: Uganda Securities Exchange Limited
(USE)
(USE)
Duty Station: Kampala, Uganda
About USE:
The Uganda
Securities Exchange (USE) was licensed to operate as an approved Stock Exchange
in June 1997 by the Capital Markets Authority of Uganda. The USE began formal trading
operations in January 1998 following the listing of its maiden instrument, the
East African Development Bank (EADB) Bond. Currently the products listed on the
Exchange include bonds and 9 equities (3 of the equities are cross listings).
Securities Exchange (USE) was licensed to operate as an approved Stock Exchange
in June 1997 by the Capital Markets Authority of Uganda. The USE began formal trading
operations in January 1998 following the listing of its maiden instrument, the
East African Development Bank (EADB) Bond. Currently the products listed on the
Exchange include bonds and 9 equities (3 of the equities are cross listings).
Job Summary: The Head Finance, HR and Administration will
primarily ensure effective strategic and operational financial planning,
monitoring and reporting to enhance the decision making process of the
Management team and the Governing Council. S/he will also ensure that HR and
Administration processes support the effective running of the business and as a
member if the Management team, the Head, Finance, HR and Administration will be
a key player in creating the culture that is required and maintaining the
Exchange’s healthy financial and administrative wellbeing.
primarily ensure effective strategic and operational financial planning,
monitoring and reporting to enhance the decision making process of the
Management team and the Governing Council. S/he will also ensure that HR and
Administration processes support the effective running of the business and as a
member if the Management team, the Head, Finance, HR and Administration will be
a key player in creating the culture that is required and maintaining the
Exchange’s healthy financial and administrative wellbeing.
Key Duties and Responsibilities:
1. Financial
Management:
Management:
- Ensure accurate, complete and timely financial and management
reporting, including monthly management accounts, balance sheet control. - Undertake ad hoc financial analysis from time to time, to assist
management in evaluating profitability of income streams, and potential
investment options for the Exchange. - Oversee and lead annual budgeting and planning process; administer
and review all financial plans and budgets; monitor progress and changes
and keep Management abreast of the organization’s financial status. - Develop, implement and ensure compliance with internal financial and
accounting policies and procedures. - Prepare all supporting information for the annual audit and liaise
with the Head Internal Audit and external auditors as necessary. - Develop and maintain financial accounting systems for cash
management, accounts payable, accounts receivable and credit control. - Oversee the bookkeeping function including maintenance of the
general ledger, accounts payable, accounts receivable and payroll.
2. Human
Resource Management:
Resource Management:
- Oversee all payroll functions to ensure that employees are paid in a
timely and accurate manner. - Negotiate and manage employee insurance and benefit plans.
- Guides and manages the overall provision of Human Resource services,
policies, and programs for the Exchange. - Originates and leads Human Resources practices and objectives that
will provide an employee-oriented, high performance culture that
emphasizes empowerment, quality, productivity and standards, goal
attainment, and the recruitment and ongoing development of a superior
workforce. - Coordinates implementation of services, policies, and programs
through Human Resource staff; and assists and advises the Exchange about
Human Resource issues. - Develops and administers programs, procedures and guidelines to help
align the workforce with the strategic goals of the Exchange.
3.
Administration:
Administration:
- Manage acquisition of capital assets and ensure that assets are
properly recorded, amortized and disposed of as appropriate. - Oversee the management of all contracts and other financial
commitments. - Oversee and supervise the administrative function of the Exchange
including reception, property/facility management, safety of the work
environment and provision of furnishings and equipment necessary for
effective operations.
Qualifications, Skills and Experience:
- The applicant should hold a Master’s degree in Business
Administration, Accounting, Finance or any relevant field from a
recognized institution is an added advantage. - The prospective candidate should be a Certified or Chartered
Accountant in ACCA or CPA. - Knowledge of generally accepted accounting principles
- At least five years of professional experience in a similar position
and a reputable organization. - Prior working knowledge of applicable regulations, laws and
legislations relating to the HR profession. - Proficiency in the use of computer programs for accounting and office
applications like spreadsheets, word processing, databases, e-mail and
internet. Proficiency in Navision accounting system is an added advantage.
- Working knowledge of the financial services sector in which the
Exchange operates is an added advantage - A multi-tasker with the ability to wear many hats in a fast-paced
environment. - Strategic planning
- Complex problem resolution and general management expertise
- Attention to detail with high level of accuracy
- Well developed accounting skills
- Ability to manage time and prioritize work
- Ability to motivate others by personal modeling, professional
credibility and trust - Ability to handle difficult people and tense situations with
professionalism, diplomacy and tact - Outstanding communication and presentation skills
- Creative, forward thinker
- Coaching and leadership skills
- Ability to build and maintain effective relationships with
individuals and a team as a whole - Ability to act with integrity at all times and maintain
confidentiality of information
How to Apply:
All those interested
in this vacancy should apply by submitting the following in a sealed envelope
clearly marked ’Application for the post of Head Finance, HR and
Administration.’
in this vacancy should apply by submitting the following in a sealed envelope
clearly marked ’Application for the post of Head Finance, HR and
Administration.’
- A letter of interest (not more than two pages in length) describing
knowledge, skills and - Abilities as they relate to the criteria outlined in this recruiting
announcement. - A detailed resume with copies of relevant testimonials attached.
- A list and contact details of three referees – professional and
personal and addressed to:
The Chief Executive
Uganda Securities
Exchange
Exchange
Plot 71/73 Kampala
Road,
Road,
Prism Building, 4th
Floor,
Floor,
P.O. Box 23552,
Kampala, Uganda
Kampala, Uganda
N.B: Any form of canvassing will lead
to the automatic disqualification of your application.
to the automatic disqualification of your application.
The remuneration package for this position is
competitive and is commensurate with
competitive and is commensurate with
the terms and conditions of the Exchange.
Only short listed candidates will be contacted.
Only short listed candidates will be contacted.
Deadline: Friday 22nd November, 2013.
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