Job Title: Executive/Personal Assistant
Organization: NFT Consult
Duty Station: Kampala, Uganda
Job Summary: The Executive/Personal
Assistant will be responsible for secretarial and administrative support to the
Managing Director
Assistant will be responsible for secretarial and administrative support to the
Managing Director
Key Duties and
Responsibilities:
Responsibilities:
1. Correspondence/ Appointment Management:
- Receive and
stamp all incoming mail - Handle all
office correspondence and redirect where
necessary. - In consultation
with the Managing Director, reply to letters/queries on behalf of the
Director when appropriate. - Answer and
redirect incoming calls - Maintaining the
Director’s diaries and schedule appointments. - Resolve time
conflicts arising from the diaries - Handle the
Directors cash expenditures and enter them in the vouchers - Ensure that all
directors cash expenditures are signed by the recipients of the cash - Maintain
accounts of our Eastern African customers as well as necessary export
permits needed to export our commodities/livestock to them.
2. Meeting Support:
- Manage MD’s
calendar and meetings including all logistics for the said meetings
(venue, refreshments, types of meetings such as monthly review, weekly
reviews etc). - Circulate
actions and confirm completion two weeks before the meetings - Review contents
and quality of Board papers - Confirm that all
approvals are appropriately signed - File all
submissions and minutes
3. Record Management:
- Implement and
maintain a well-organized secretarial function which includes a complete
administrative and filing system. - Take minutes of
meetings and ensuring distribution to all concerned within the shortest
time possible. - Confirm accuracy
of incoming correspondence, liaise with originators and forward once ready
for signature. - Scan documents
and systematically file.
4. Travel Support:
- Book air
tickets, accommodation and make transportation arrangements for travelling
directors and managers. - Confirm
itinerary - Inquire about
travel visas for foreign trips and where required, make the necessary
arrangements to obtain the visas. - Support the
travelling Director/Manager with any other logistical needs and stay in
touch until the traveller comes back to the home office.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate should possess a bachelors
in secretarial studies or related field - Three or more years’
experience in a busy environment - Office
administration and secretarial skills - Good typing
skills. - Organizing
skills - Confidentiality.
- Reliability.
- Time management
skills - Computer
literate - Good customer
relations skills.
How to Apply:
All
suitably qualified candidates should visit the web link below and create a
profile on the NFT Consult website by entering their e-mail addresses
suitably qualified candidates should visit the web link below and create a
profile on the NFT Consult website by entering their e-mail addresses
Please
visit web link below and click Apply now if convinced you have the job
requirements
visit web link below and click Apply now if convinced you have the job
requirements
For
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