Job Summary: Administration
Coordinator
Coordinator
Organisation: ActionAid Uganda (AAU)
Duty Station: Kampala, Uganda
About ActionAid:
ActionAid is an International Development Agency
working in over 50 countries in Africa, Asia, Latin America and the Caribbean.
ActionAid’s mission is to work with the poor and the excluded people in the
world to eradicate poverty by overcoming the injustices and the inequity that
cause it. ActionAid Uganda (AAU), a national development organization
registered under the laws of Uganda and with a local Board.
working in over 50 countries in Africa, Asia, Latin America and the Caribbean.
ActionAid’s mission is to work with the poor and the excluded people in the
world to eradicate poverty by overcoming the injustices and the inequity that
cause it. ActionAid Uganda (AAU), a national development organization
registered under the laws of Uganda and with a local Board.
Job Summary: The Administration Coordinator will develop coordinate, implement
and monitor administrative plans and procedures in accordance with the AAI/AAU
organizational, national and International policies.
and monitor administrative plans and procedures in accordance with the AAI/AAU
organizational, national and International policies.
Key Duties and
Responsibilities:
Responsibilities:
- Develop, appraise,
support and maintain a competent & motivated ‘administration
departmental team” through giving constructive feedback, coaching and
mentoring, in accordance with the human resources manual. - Analyze procurement requests
and develop service contracts/agreements for outsourced services and
regularly monitor the performance of service providers to ensure that the
contracts are respected in line with organisation procure goods and
services for respective stakeholders in line with the finance policy and
Business strategy. - Coordinate and ensure
maximum security of the staff and organization assets/properties by
periodically carrying out an assets auditing to review the reliability and
integrity of assets management information & activities and make
appropriate recommendations to curb the gaps in line organisational
policies. - Manage the fleet in AAU
in the most cost effective way. - Take lead and coordinate
the acquisition, maintenance, storage and disposal of AAIU assets in line
with the Finance Policy. - Contribute to the
development, review of and monitoring of the AAU Administration — related
policy. - Liaise with stakeholders
to fulfill the legal obligations of the organization. - Develop and lead the
implementation of policies and standard operating guidelines for general
administration, transport and travel and provide administrative and
logistical support to staff and visitors.
Qualifications, Skills &
Experience:
Experience:
- The applicant should hold a Bachelor’s degree in Business Administration or Public
Administration with post graduate studies in related field. - Additional training in;
Procurement and logistics management, CIPS is added advantage - At least three to four years
relevant from a reputable organization, preferably an NGO. - Prior knowledge of;
Public procurement and disposal of public assets, Procurement processes in
DFID, USAID, Donor funded projects and EU guidelines, Contracting for
goods and services. - Demonstrated passion to
work for human dignity - Commitment to ActionAid
values - Good planning Skills
- Good interpersonal and
communication skills - Fleet management skills
- Security management
knowledge - Assets management skills
- Problem solving skills
- Knowledge in procurement
policies and procedures - Good negotiation skills
- Budgeting and budgetary
control skills
How to Apply:
All those interested
in working with this prestigious NGO, ActionAid should be addressed and
delivered to: The HROE Director, ActionAid Uganda, Plot no. 2514/2515 Ggaba
Road, Opposite Kampala International University or send to P.O. Box 676
Kampala, Uganda or via Email to [email protected]
in working with this prestigious NGO, ActionAid should be addressed and
delivered to: The HROE Director, ActionAid Uganda, Plot no. 2514/2515 Ggaba
Road, Opposite Kampala International University or send to P.O. Box 676
Kampala, Uganda or via Email to [email protected]
NB: We will respond only to short listed candidates. Whilst all applicants
will be assessed strictly on their individual merits, qualified women are
especially encouraged to apply.
will be assessed strictly on their individual merits, qualified women are
especially encouraged to apply.
Deadline: 15th
November, 2013 by 5:00 PM
November, 2013 by 5:00 PM
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