Admin Jobs – Principal Personal Secretary at UBTEB

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Organisation: Uganda Business and Technical Examinations
Board (UBTEB)
Duty Station: Kampala,
Uganda
Ref: UBTEB/HRM/020/11/2013
About UBTEB:
Uganda Business and Technical
Examinations Board (UBTEB) is one of the national Examinations Boards in
Uganda. This is a professional Examinations Board with the mandate to
streamline, regulate, coordinate and conduct credible examinations and award
Certificates and Diplomas in the Business, Technical and Vocational
professions. The Board therefore conducts Business, Technical and Vocational
examinations, including Applied Science specialties such as Biological Sciences
(Agricultural, Fisheries, Wildlife, Forestry, Bee Keeping and other related
fields), Physical Sciences (Meteorology, Surveys and Land Management, and other
related fields), Cooperatives, Social Development, Hotel, Catering and Tourism.
UBTEB is committed to conduct quality applied knowledge and skills examinations
with an ultimate goal of enabling the students to access further upward
academic progressions and employment in the world of work.
Job Summary: The
Principal Personal Secretary will plan, develop systems and manage the
activities in the office of the Executive Secretary.
Key Duties and Responsibilities:
  • The
    job holder will be responsible for the coordination of the day-to-day
    activities of the Office of the Executive Secretary and ensure efficient
    and effective reporting of the overall Board activities implementation
    progress.
  • He/
    She will also offer technical support in monitoring of examinations, Human
    Resource and Administration activities; including provision of regular
    debriefing updates to the Executive Secretary and management as need be.
  • Offer
    support to the Executive Secretary in areas of policy drafting in liaison
    with high level stakeholders, research and office organisation.
  • Make
    administrative decisions and establish work priorities for the Executive
    Secretary.
  • Coordinate
    and maintain the schedules for the Executive Secretary including all
    meetings within and outside the country.
  • Perform
    any other relevant duties assigned by the supervisor.
Qualifications,
Skills & Experience:
  • The
    candidate should hold  a Masters’
    degree in Administration, Management or Public Relations with a Bachelor’s
    degree in Administration or Secretarial Studies or preferably both
  • Additional
    qualifications of a diploma or advanced certificate in Secretarial
    studies, guidance and counselling or public relations (PR) will be an
    added advantage.
  • A
    minimum of eight years experience in a relevant job role.
Age Limit: 30-45 Years
How to Apply:
All applications should be
handwritten and in triplicate (three (3) copies), each with the most recent
passport size photographs, detailed CVs, academic documents, recommendation
letter from the most recent employer and other relevant documents should be
sub-mitted to the Executive Secretary —Uganda Business and Technical
Examinations Board, P.O. Box 1499, Kampala at Plot 7, Valley Drive, Ntinda-
Kyambogo Road, Kampala, Uganda.
Deadline: 28th November 2013.

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