Job Title: Administrative Assistant/Receptionist
Organization: The MRC/UVRI
Uganda Virus Research Unit on AIDS
Uganda Virus Research Unit on AIDS
Duty Station: Masaka, Uganda
Reports to: Scientist
Reports to: Scientist
About MRC/UVRI:
The MRC/UVRI Uganda Virus Research Unit on AIDS was established
following a request in 1988 from the Uganda Government to the British
Government for collaboration on the research of HIV (Human Immunodeficiency
Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of
excellence in HIV/AIDS related research. It conducts large-scale
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioral studies, clinical trials, virological and
immunological research and behavioral studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over time. The Unit is based at Uganda Virus Research Institute (UVRI) in
Entebbe. MRC/UVRI is seeking keen, experienced and suitably qualified Ugandans
to join a team of dedicated clinical and research staff working on the IPM 027
trial “A multicentre, randomized, double-blind, placebo-controlled safety and
efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative
women”.
following a request in 1988 from the Uganda Government to the British
Government for collaboration on the research of HIV (Human Immunodeficiency
Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of
excellence in HIV/AIDS related research. It conducts large-scale
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioral studies, clinical trials, virological and
immunological research and behavioral studies, and has generated a wealth of
research results that have been used to inform policy and practice, and that
have led to a large number of scientific publications in peer reviewed journals
over time. The Unit is based at Uganda Virus Research Institute (UVRI) in
Entebbe. MRC/UVRI is seeking keen, experienced and suitably qualified Ugandans
to join a team of dedicated clinical and research staff working on the IPM 027
trial “A multicentre, randomized, double-blind, placebo-controlled safety and
efficacy trial of a dapivirine vaginal matrix ring in healthy HIV-negative
women”.
Job Summary: The
Administrative Assistant/Receptionist will offer an efficient and effective
management of reception and administrative duties to support the trial.
Administrative Assistant/Receptionist will offer an efficient and effective
management of reception and administrative duties to support the trial.
Key Duties and Responsibilities:
- Receive and channel participants to
appropriate staff at the study site. - Review participants’ appointment cards and
crosschecks with the appointment list, where indicated. - Ensure that participants are served
refreshment by the Office attendants or designee while they are at the
clinic. - Ensure a friendly and comfortable
environment in the reception area. - Take care of the needs of the potential
participants when they are ready to leave the clinic, for example
arranging follow-up appointments and arranging for the potential
participant to get reimbursement. - Perform secretarial service for the team
including taking minutes for meetings, preparing presentation slides or
letters where necessary, and format large reports. - Responsible for the front desk, and
management of the participant tracking database. - Responsible for all incoming and outgoing
mails and distribution to respective owners while maintaining a high
degree of confidentiality. - Manage documentation and filing systems.
- Occasional bulk photocopying and
distribution. - Manage imprest and participant
reimbursement
Qualifications, Skills & Experience:
- The applicant should hold a Diploma in
Business Administration, Social sciences, public Administration. A Degree
in Secretarial studies is desirable. - At least three years’ experience in a
similar role in an international Organisation or research based
organisation. - Proficiency in computer use (MS word,
Excel, Access), - Sound knowledge of procurement is
desirable. - Organizational skills, self-motivated and
able to multitask in a busy environment. Other terms and conditions for
the post are within the
How to Apply:
All candidates should send their applications including copies of academic
qualifications, curriculum vitae and names plus telephone contact details of
three (3) referees should either be addressed to: The Human Resources Manager
MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O
Box 49 Entebbe, Uganda or send by email: [email protected]
All candidates should send their applications including copies of academic
qualifications, curriculum vitae and names plus telephone contact details of
three (3) referees should either be addressed to: The Human Resources Manager
MRC/UVRI Uganda Research Unit on AIDS, Uganda Virus Research Institute, P. O
Box 49 Entebbe, Uganda or send by email: [email protected]
NB: Only short listed candidates will be
contacted for interviews
contacted for interviews
Deadline: 16th October, 2013
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