Organisation: Plan
International
International
Duty Station: Kamuli and Tororo,
Uganda
Uganda
Reports to: Procurement and
Administration Coordinator
Administration Coordinator
About Plan:
Founded
75 years ago, Plan International is one of the oldest and largest Children’s
development organizations in the world. We work In SO developing countries
across Africa. Asia and the Americas to promote child rights and lift millions
of children out of poverty Plan’s vision is of a world in which all
children realize their full potential in societies that respect people’s rights
and dignity Plan is independent with no religious, political or governmental
affiliations.
75 years ago, Plan International is one of the oldest and largest Children’s
development organizations in the world. We work In SO developing countries
across Africa. Asia and the Americas to promote child rights and lift millions
of children out of poverty Plan’s vision is of a world in which all
children realize their full potential in societies that respect people’s rights
and dignity Plan is independent with no religious, political or governmental
affiliations.
Key Duties and
Responsibilities:
Responsibilities:
1. Vehicles:
- Ensure that
all vehicles and motorcycles at the PA office are in an optimal operating
condition and monitor performance standards of selected garages to ensure
value for money repairs. - Monitor usage
of fuel, and complete monthly fuel consumption analysis report. - Prepare
payment breakdown for the fuel consumed at the PA showing the various GL
codes to be charged. - Prepare and
follow weekly transport plans and route schedules with relevant staff and
allocated drivers to ensure efficiency in staff movements according to
Plan transport policy. - Keep custody
of PA Office fleet records including but not limited to maintenance and
repair records, valid insurance certificates, etc and ensure periodic
update of such records.
2. Assets/Inventory:
- Implement
PLAN Uganda assets/property policy inclusive of asset register updating,
asset movement tracking, and reporting losses and ensure appropriate
filing of all relevant documents. - Bring to the
attention of the Coordinator assets due for the disposal and ensure that
proper procedures are followed; disposals are conducted in time and in a
transparent manner
3. Logistical Support:
- Book hotels
and community food vendor services for accommodation and workshops
required in conformity with Plan policies and procedures. - Also organize
Plan events, workshops and other related functions as agreed with the
supervisor. - Prepare
prompt payment to vendors according to the approved Purchase Order
agreement; - Ensure punctual
delivery of goods and services by the vendor; - Proper
receipt and clearance of any materials, supplies, or equipment; and the
negotiation of any returns or adjustments which may become necessary. - Also maintain
records to record receipt of invoices. - Responsible
for general office cleaning, office equipment maintenance and utilization,
utility bills payment and tracking and follow-up on repairs needed with
external service providers and the landlord to ensure works are done and
are value for money - As delegated
by the Procurement and Administration Coordinator, perform the tasks in
line with established procedures and policies.
Qualifications, Skills and
Experience:
Experience:
- The applicant
should possess a university degree or higher diploma in business or
education or another related field. - At least three
(3) years of working experience in a relevant field. - Experience in
use of Microsoft office applications i.e. Microsoft word, excel and power
point. - Ability and
willingness to learn and travel to the field - Very well
organized and able to work under pressure - Excellent
interpersonal skills
How to Apply:
All
interested applicants seeking to work with Plan Uganda should submit letters of
application to the email address below, together with a CV, contact
telephone numbers, copies of relevant certificates, names and contact details
of three references plus salary history should be included and sent to:
interested applicants seeking to work with Plan Uganda should submit letters of
application to the email address below, together with a CV, contact
telephone numbers, copies of relevant certificates, names and contact details
of three references plus salary history should be included and sent to:
NB: Only soft copies of application will be accepted.
The
People & Culture Manager,
Plan Uganda
Email: [email protected] .
People & Culture Manager,
Plan Uganda
Email: [email protected] .
NB: Plan Uganda is an equal opportunity employer. Qualified female
candidates are encouraged to apply. Only Short-listed candidates will be
contacted. Please consider your application unsuccessful in case you do not
hear from us by 15th November, 2013.
Deadline: 31st
October, 2013
October, 2013
For
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
More Ugandan Jobs, Please Visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline