2 European Union EU Project Jobs – Finance & Administrative Assistant at Ministry of Finance Planning and Economic Development

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Organization: Ministry of Finance Planning and Economic Development
Duty Station: Kampala, Uganda
Ref: TAD/167/308/01c
Reports To: Finance & Contracts Officer
About EU
Project:
The EU has been providing assistance to the Ministry of Finance Planning and
Economic Development (MoFPED) during the period April 2011 to October 2014 to
strengthen its
capacity to undertake the role of the National Authorising Officer (NAO) under
the Support to NAO Programme. In this context, the Ministry is in the process
of establishing a Unit under the Treasury Services Department, for the financial
management of the European Development Fund (EDF).
Key Duties and
Responsibilities:
1. Management of the EDF portfolio:
  • Check payment requests
    from contractors to ensure compliance with EDF procedures;
  • Ensure correct data entry
    into the database and issue payment orders;
  • Initiate report
    preparation as required;
  • Participate fully in audit
    and financial review function;
  • Initiate closure requests
    timely
2. File/mail management:
  • Manage a secure,
    functional knowledge/ documentation system;
  • Ensure all relevant
    documentation are promptly uploaded into the database;
  • Administration of the
    NAOSU Programme
3. Estimates:
  • Initiate, procure and
    manage office supplies and assets, and collect all relevant supporting
    documentation
  • Provide administrative
    and secretarial support to the Unit
  • Manage the imprest
    account supporting documentation and petty cash
  • Maintain an updated asset
    register;
Qualifications, Skills & Experience:
  • The applicant should hold
    a university degree in accounting or in the field of financial management
  • General office
    administration experience is manadatory
  • At least five or more
    years experience in financial management preferably with Central or local
    government, international regional organisation, donor agency, project,
    private sector or NGO.
  • Prior experience handling
    internationally recognized accounting systems
  • Previous experience in
    EDF funded project will be an added advantage
  • Good computer literacy
    skills
  • Excellent communications
    skills in English a must
 Age: 25 Years and Above
How to Apply:
All suitably qualified and interested candidates are
required to submit their application either by hand delivery or registered mail
to the address below.
For valid applications, the following must be adhered to:
  • An application letter
    (signed and dated) specifying which position the candidate is applying
    for;
  • An updated CV ( max. 3
    pages), duly signed and dated;
  • Copy of relevant academic
    qualifications.
All applications must be addressed to:
Account General Office
Ministry of Finance
Planning and Economic Development
Treasury Building,
Room No 1.25
Plot 2-12
Apollo Kaggwa Road
PO Box 7031 Kampala, Uganda
With the following mention: “NAO Support
Unit – Application for the position of [specify the position applied for]”
Applications can also be sent electronically to lucy.acen@finance.go.ug, Cc:
hansart.j@gmail.com.
Deadline:
Wednesday 6th November 2013 at 1600hrs latest

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