Job Title: Receptionist
Organisation: International Organization for
Migration (IOM)
Migration (IOM)
Duty Station: Kampala, Uganda
Job Ref: VN 21/09/013
Reports to: Chief Migration Medical Officer
Job Summary: The Receptionist will be responsible for the
technical support of clinical assessment of the USA, Canada, Australia and UK
visa applicants, which will be conducted in the framework of the receiving
countries protocols.
technical support of clinical assessment of the USA, Canada, Australia and UK
visa applicants, which will be conducted in the framework of the receiving
countries protocols.
Key Duties & Responsibilities:
- Offer information, relevant to medical
out-processing, to the applicants either by phone or personally. - Register the applicants in the electronic
database and arrange appointments for physical examinations. - Attend to all incoming calls, walk-ins,
and other inquiries regarding the health assessment programs in the
clinic. - Review and make photocopy of bank deposit
slip (or other proof of payment). - Regularly submit these photocopies to the
administrative/ finance officer. - Check applicants’ identity, validity of
the identification documents, take their photographs and upload on the
database. - Prepare master lists of applicants
scheduled for chest X-ray, laboratory tests and submit them to respective
service providers. - Print out medical forms with bio-data when
required. - Inform the applicants about a need for
additional investigations& (if not done by the Migration Health
Physician/Nurse and make appointments for these investigations. - Enter information from the medical form
into the database, if so requested. - Print out medical documents as requested
by the Migration Health Physician. - Collect monthly statistical information in
IOM format and submit it to the Migration Health Physician. - Set up and maintain office mailing
communication logbook. - Receive all payments from medical self
payers and file daily returns to the Senior Admin./Finance Assistant for
verifications and submission to main cashier at Admin./Finance department - Any other duties as may be assigned by the
Migration Health Physician or Chief of Mission.
Qualifications, Skills & Experience:
- The applicant should hold a diploma in
Secretarial Studies, Office Management or its equivalent. - The applicant should possess three (3) years
relevant work experience. - Computer literacy skills: high level user
- Typing skills: speed 200 symbols/min and
higher. - Ability to work independently, effectively
and harmoniously with colleagues from varied cultures and professional
backgrounds at all levels. - Working experience in clerking/administration
is desirable. - Ability to work under pressure and with
minimum supervision. - Strong verbal/written communication and
interpersonal relationship skills
How to Apply:
All those interested in working
with the United Nations’ International Organisation for Migration (IOM) should
send a cover letter and CV with detailed relevant work experience to IOM HR
department [email protected] clearly indicating the job reference
number
with the United Nations’ International Organisation for Migration (IOM) should
send a cover letter and CV with detailed relevant work experience to IOM HR
department [email protected] clearly indicating the job reference
number
Deadline: 15th September, 2013
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