Grants Officer Job at Makerere University Joint AIDS Program (MJAP)

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Job Title: Grants Officer
Organization: Makerere University Joint AIDS Program (MJAP) 
Reports to: Finance & Operations Manager
Duty Station: Kampala, Uganda
About MJAP:
Makerere University Joint AIDS Program (MJAP)  is a program under Makerere University School
of Medicine and is implemented as a collaborative partnership between Mulago
and Mbarara University Teaching hospitals. Established in November 2004 with
funding from the Presidential Emergency Plan For AIDS Relief (PEPFAR) and
technical assistance from Centers for Disease Control (CDC), MJAP has provided
quality HIV testing, care and treatment at Mulago and Mbarara Teaching
Hospitals and their catchment areas. MJAP received a five year Grant under the
Presidential Emergency Plan for AIDS Relief II (PEPFAR II) to continue
providing the excellent services they have been offering.
Job Summary: The Grants Officer will manage sub grants and support partners to
ensure compliance to donor rules and regulations & MJAP’s financial
management obligations.
Key Duties and
Responsibilities:
  • Reviewing and monitoring
    of sub grants work to ensure that funds are effectively and efficiently
    utilized in compliance with donor rules and regulations while heeding to
    MJAP’s financial management regulations.
  • Develop Memoranda of
    Understandings (MoUs) between sub partners and MJAP.
  • Monitor sub partner
    financial activities to ensure compliance with MoU terms and conditions.
  • Work closely with program
    managers to review sub partner budgets in line with their technical work
    plans
  • Monitor sub grantees by
    visiting activity sites to assess performance and identify areas of weakness
    that require action on the grantee’s part or that require external
    technical assistance and follow up conclusively.
  • Mentor, coach and provide
    capacity building to sub partner staff
  • Assist sub-guarantees to
    requisition funds, track expenses and prepare financial reports.
  • Review sub partner
    accountabilities before submission to the accountant.
  • Participate in Program
    Implementation team meetings
  • Work closely with
    proposal development team to develop budgets / cost applications for new
    program proposals.
  • Prepare reports for
    grants related activities as necessary and any other information as
    required by the supervisor.
  • Liaise with the M&E
    Coordinator as well as the sub partner technical contact to ensure
    disbursement of funds based on adequate technical reporting
Qualifications,
Skills and Experience:
  • The candidate should
    possess a finance-related degree i.e. B.Com or BBA or its equivalent from
    a well recognized University/institution.
  • Experience in handling
    donor funds preferably CDC or USAID and knowledge of their financial
    regulations
  • Experience with
    performance based granting is strongly preferred
  • Experience in grants
    management  and financial operations
    systems is essential
  • At least four years
    working experience in Accounting work preferably in an NGO with Sub
    partners
  • Principles of Accounting
    and Auditing
  • Knowledge of national
    taxation policies and regulations
  • Good Interpersonal and
    communication skills.
  • Computer skills with
    hands on experience using various Accounting packages and Microsoft
    Windows
  • Attention to detail.
  • High levels of integrity.
  • Ability to meet tight
    deadlines.
How to Apply:
All interested candidates who meet the above mentioned
requirements should submit their applications together with detailed curriculum
vitae, copies of their academic documents, day time contact telephone numbers,
names and contact details of three professional referencesto the:
Human Resource Manager Mulago-Mbarara Teaching
Hospitals’ Joint AIDS Program (MJAP) P.O Box 7072 KAMPALA, Uganda Plot 4B
Kololo Hill Drive
Online applications can be sent to hr@mjap.or.ug
Deadline: 2nd
October, 2013

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