Job Ref: PM/UG/SA
Job Title: Program Manager
Organisation: ACTED
Duty Station: Gulu, Uganda
About ACTED:
ACTED is an independent international, private, non-partisan and
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non discrimination. ACTED
was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 32 countries
worldwide, with over 200 international and 4000 national staff. ACTED has a 110
million € budget for over 370 projects spanning 8 sectors of intervention;
including emergency relief, food security, health promotion, economic
development, education & training, microfinance, local governance &
institutional support, and cultural promotion. For more information, please
visit our website at www.acted.org.
non-profit organization that operates according to principles of strict
neutrality, political and religious impartiality, and non discrimination. ACTED
was created in 1993 to support populations affected by the conflict in
Afghanistan. Based in Paris, France, ACTED now operates in 32 countries
worldwide, with over 200 international and 4000 national staff. ACTED has a 110
million € budget for over 370 projects spanning 8 sectors of intervention;
including emergency relief, food security, health promotion, economic
development, education & training, microfinance, local governance &
institutional support, and cultural promotion. For more information, please
visit our website at www.acted.org.
Job Summary: The Program
Manager has been identified as a Key Personnel position. The proposed Program
Manager should have extensive relevant experience managing the mobilization and
oversight of multi-faceted projects, including those in the infrastructure
sector. The Program Manager should have demonstrated the ability to quickly and
effectively assemble and manage a highly-skilled, interdisciplinary team; to
effectively collaborate and coordinate with and lead a broad range of
governmental and non-governmental actors and institutions across sectors in a
developing-country setting; and to implement high-profile and politically sensitive
programs. The Program Manager will contribute to the development of his
project, which is a constitutive part of the country strategy, and subsequently
manage its implementation.
Manager has been identified as a Key Personnel position. The proposed Program
Manager should have extensive relevant experience managing the mobilization and
oversight of multi-faceted projects, including those in the infrastructure
sector. The Program Manager should have demonstrated the ability to quickly and
effectively assemble and manage a highly-skilled, interdisciplinary team; to
effectively collaborate and coordinate with and lead a broad range of
governmental and non-governmental actors and institutions across sectors in a
developing-country setting; and to implement high-profile and politically sensitive
programs. The Program Manager will contribute to the development of his
project, which is a constitutive part of the country strategy, and subsequently
manage its implementation.
Key Duties and Responsibilities:
1. Ensure external representation of ACTED in relevant sectors
- Representation
vis-à-vis provincial authorities: - Participate in
technical and sectoral meetings to ensure visibility amongst local
authorities; - Representation
vis-à-vis Donors: - Participate in
technical and sectoral Donor meetings and pass relevant information to the
Country Director; - Representation
vis-à-vis international organisations: - Participate in
technical and sectoral meetings and working groups involving NGOs and UN
Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental
institutions; - Contribute to the
creation of reports, ensuring the quality and accuracy of technical
information provided as well as the confidentiality of internal
information as required; - More generally, the
program manager is expected to contribute to the creation of a positive
image and overall credibility of the organisation, notably through the
application of ACTED’s mandate, ethics, values and stand-point with regard
to other actors.
2. Project Cycle Management
Project implementation:
- Plan the various
stages of project implementation; - Guide the
implementation of the project and the methods of follow-up; - Manage project
finances, logistics and materials; - Liaise with all
internal and external counterparts of the project; - Assess the activities
undertaken and ensure efficient use of resources;
Project reporting requirements:
- Set up a clear
timeline of reports to be submitted to project Donors; - Draft narrative
reports and contribute to the development of financial reports through
regular budgetary follow up; - Ensure adherence to
FLAT procedures. - More generally,
communicate systematically to the relevant Country Director or Area
Coordinator on project progress and planning.
3. Provide Relevant Technical Expertise:
- Ensure that technical
quality and standards are considered during project implementation: - Collect technical
information and analyse associated opportunities and risks; - Identify relevant
technical authorities and partners, and propose formal partnership and/or
contracts. - Undertake quality
control: - Analyse technical
added-value and project impact; - Set up technical
evaluation exercises during and following implementation.
4. Oversee Program Staff and Security:
Guide and direct program staff:
- Organise and lead
project coordination meetings; - Prepare and follow
work plans with each project member; - Ensure a positive
working environment and good team dynamics (solve out potential
conflicts); - Promote team working
conditions in the limit of private life; - Adapt the organigramme
and ToRs of project personnel according to the project development; - Undertake regular
appraisals of directly supervised colleagues and pass appraisal forms to
the Country or Area Administrator with recommendations (new position,
changes to contract or salary etc.); - Ensure a building of
capacity amongst technical staff in the relevant sectors.
Contribute to the recruitment of
expatriate staff: When requested by HQ, undertake interviews to assess
technical abilities of expatriate candidates living in the country.
expatriate staff: When requested by HQ, undertake interviews to assess
technical abilities of expatriate candidates living in the country.
Oversee staff security: In
cooperation with the relevant Security Officer, monitor the local security
situation and inform the Country Director or Area Coordinator and Country or
Area Security Officer of developments through regular written reports;
cooperation with the relevant Security Officer, monitor the local security
situation and inform the Country Director or Area Coordinator and Country or
Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project
area of intervention;
area of intervention;
Ensure that security procedures are respected by each member of the
project team.
project team.
5. Identify Best Practices and Lessons Learned:
- Collect information
and tools employed for project implementation; - Draft memos detailing
lessons learned and best practices identified during the project; - Share such memos with
internal and external partners; - Communicate such
information to the Country Director or Area Coordinator, to Regional
Support Offices and to HQ Reporting Department.
Qualifications, Skills and Experience:
- The applicant should
possess a University degree, ideally with a specialisation in Civil
Engineering - At least 2 to 4 years
work experience in a development, emergency or post-conflict setting
interventions. - Excellent written
English skills required. - Strong project
management skill. - Familiarity with
different European and other international donor regulations. - Organized and detail
oriented, with an ability to multi-task. - Must be able to
function effectively in a fluid, loosely structured, but complex work
environment and to set appropriate priorities and deal effectively with
numerous simultaneous requirements. - Must be able to work
independently, with minimum supervision, within the context of a larger
team. - Willingness to live
and work in an insecure environment and to travel regularly to program
locations as security allows.
Job Conditions:
Salary defined by the ACTED salary grid; educational level, expertise,
hardship, security, and performance are considered for pay bonus
hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or
housing allowance (depending on contract length and country of assignment)
housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket +
luggage allowance
luggage allowance
Provision of medical, life, and repatriation insurance + retirement
package
package
How to Apply:
All applications should be sent accompanied by a cover letter, CV, and
three references to [email protected]
three references to [email protected]
ACTED
Att: Human Resources Department
33, rue Godot de Mauroy
75009 Paris
FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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